Designation : Senior Executive – Logistics, Import–Export & Store Management

Department : Logistics & Stores

Reporting To: Manager / Management (to be confirmed)

Location: Mumbai, Maharashtra

Experience Required: 6 years of relevant experience

Annual CTC: ₹6,00,000 - 6,50,000

- Job Purpose To manage import–export operations, logistics coordination, inventory control and store activities, ensuring timely material movement, accurate documentation, cost efficiency, regulatory compliance and uninterrupted material availability for business operations.
- Key ResponsibilitiesA. Import & Export Management

· Coordinate import and export shipments, customs clearance, freight forwarders and customs brokers.

· Prepare, verify and maintain shipping documents, commercial invoices, packing lists and other applicable records.

· Track shipments and follow up to ensure timely clearance, dispatch and delivery.

· Coordinate with service providers to resolve documentation issues, shipment delays and clearance-related queries.

B. Customs Compliance & Clearance

· Coordinate customs clearance for import and export shipments with authorised customs brokers and freight forwarders.

· Check customs-related documents and shipment details for completeness and consistency, including bills of entry, shipping bills, invoices, packing lists and certificates/permits where applicable.

· Coordinate duty, tax and other clearance-payment documentation with Accounts and the relevant service providers; track payments and clearance status.

· Follow up on customs queries, examinations, holds and documentation discrepancies, and escalate issues that may delay clearance.

· Maintain organised records of customs declarations, clearance documents, duty-payment evidence and related correspondence for audit and compliance purposes.

· Monitor applicable customs procedures and documentation requirements relevant to the company’s shipments, seeking guidance from authorised specialists where required.

C. Logistics & Transportation

· Arrange inbound and outbound transportation of materials and finished goods in line with delivery schedules.

· Obtain and compare freight quotations, coordinate with transporters and monitor service performance.





· Track deliveries and proactively escalate delays or risks that may affect production or customer commitments.

· Monitor freight costs and help prevent avoidable demurrage, detention and transportation expenses.

· Verify logistics bills and coordinate with Accounts for supporting documents and payment processing.

D. Store & Inventory Management

· Manage receipt, inspection coordination, storage, issuance and dispatch of materials.

· Ensure timely and accurate Goods Receipt Note (GRN), stock entries and material movement updates in ERP or inventory records.

· Conduct periodic physical stock counts, reconcile discrepancies and report corrective actions.

· Monitor stock levels, material shortages, excess or slow-moving stock, and damaged or missing materials; escalate issues promptly.

· Ensure correct material identification, traceability, preservation, secure storage and warehouse housekeeping.

· Maintain proper records for material issue, return, transfer and dispatch, with supporting approvals where applicable.

E. Documentation & Reporting

· Maintain organized and retrievable records of shipments, customs documentation, freight costs and inventory transactions.

· Prepare periodic stock statements, shipment trackers, delivery status updates and material movement reports.

· Ensure documentation is accurate, complete and available for internal or external audits.

· Report shipment delays, stock variances, cost deviations and operational risks to the reporting manager.

F. Coordination, Compliance & Improvement

· Coordinate with Purchase, Accounts, Production, Quality, suppliers, transporters, freight forwarders and customs agents.

· Follow company procedures, applicable import–export requirements, warehouse safety practices and statutory requirements relevant to the role.





· Identify opportunities to improve logistics efficiency, inventory accuracy, service quality and cost control.

· Ensure timely escalation and follow-through on unresolved operational issues.

- Qualifications & Required Skills

· Graduate in Commerce, Supply Chain Management, Logistics or a related field.

· At least 6 years of relevant experience in logistics, import–export operations and store/inventory management.

· Working knowledge of import–export documentation, customs procedures, customs clearance coordination and transportation processes.

· Proficiency in MS Excel and ERP/inventory management systems.

· Strong planning, coordination, documentation, communication and problem-solving skills.

· Attention to detail and ability to manage multiple activities within deadlines.

- Key Performance Indicators (KPIs)

· On-time shipment clearance, dispatch and delivery against agreed schedules.

· Inventory accuracy and timely completion of physical stock reconciliation.

· Accuracy and completeness of import–export, logistics and inventory documentation.

· Timely GRN, ERP updates and material movement entries.

· Control of avoidable freight costs, demurrage and detention, with deviations reported and addressed.

· Timely reporting and closure/escalation of stock discrepancies, damaged materials and delivery issues.

Note: Specific KPI targets and review frequency may be defined by Management based on business requirements.

- Working Relationships

Internal: Purchase, Accounts, Production, Quality, HR and Management.

External: Suppliers, transporters, freight forwarders, customs brokers and logistics service providers.

- Accountability & Escalation

· Maintain reliable shipment and stock records and ensure timely updates in the applicable systems.

· Promptly inform the reporting manager of shipment delays, material shortages, stock mismatches, damaged goods, compliance concerns or unexpected costs.

· Follow approved procedures and obtain required authorisations for material movement, logistics expenses and related transactions.

Pay: ₹40,000.00 - ₹55,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Senior Executive - Logistics , Import - Export & Store Management (Chandivali)
🏢 Neo Cell Industries
📍 Chandivali