About US

Our company, namely, U-SONIX has been providing Non-Destructive Testing inspection services to the Oil, Gas, Power, Nuclear, Construction and renewable energy sectors since the last 20 years both in India and abroad (www.u-sonix.com).

Job Title: Personal Assistant

Reporting To: Managing Director

Department: Executive Office / Administration

Experience: 3–5 years

Salary: 3LPA to 3.25LPA

Job Summary:

To provide comprehensive executive and administrative support to the Managing Director, ensuring effective time management, smooth coordination of business activities, timely communication, and efficient follow-up on key decisions and priorities. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to coordinate with senior management and various departments.

Roles and Responsibilities:

- Manage the Managing Director’s calendar, appointments, meetings, and daily schedule, ensuring effective prioritization of activities.
- Coordinate domestic and international travel arrangements, including flight bookings, accommodation, transportation, and travel itineraries.
- Organize management meetings, business reviews, client meetings, and other official engagements.
- Prepare meeting agendas, minutes of meetings, presentations, reports, and briefing documents.
- Follow up with department heads and relevant stakeholders on action items, pending tasks, decisions, and deadlines.
- Handle emails, telephone calls, correspondence, and communications on behalf of the Managing Director, as authorized.
- Coordinate with various departments to obtain business updates, reports, and information required for management reviews and decision-making.
- Assist in preparing management reports, business presentations, performance summaries,



and other executive documents.
- Maintain and organize confidential records, contracts, reports, and important correspondence.
- Ensure strict confidentiality of sensitive business information, financial data, and management discussions.
- Coordinate with HR, Finance, Administration, Operations, and other departments to facilitate smooth business operations.
- Monitor key commitments, approvals, deadlines, and deliverables requiring the Managing Director’s attention.
- Support special projects, business initiatives, official events, conferences, and stakeholder engagements as required.
- Maintain professional relationships with clients, vendors, business partners, and other internal and external stakeholders.
- Anticipate the Managing Director’s requirements and proactively address administrative and coordination needs.
- Perform other responsibilities as assigned by the Managing Director.

Qualifications and Skills:

- Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
- 3–5 years of experience as an Executive Assistant, Executive Secretary, or in a similar role supporting senior management.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
- Strong organizational, coordination, planning, and time-management skills.
- Ability to handle multiple priorities and work effectively under pressure.
- High level of discretion, integrity, confidentiality, and professionalism.
- Strong interpersonal skills, attention to detail, and problem-solving abilities.
- Ability to interact confidently with senior executives and external stakeholders.
- Prior experience supporting a Managing Director or CEO will be an added advantage.

📌 Personal Assistant (Chennai Metropolitan Area)
🏢 U-SONIX INSPECTION SOLUTIONS
📍 Chennai Metropolitan Area