Job Title: HR & Operations Executive

People, Culture & Business Operations

We are looking for an organised, proactive HR & Operations Executive to manage end-to-end HR activities while supporting day-to-day business operations. This role offers hands-on exposure to recruitment, employee engagement, payroll, client coordination, sales and marketing support, and the founder’s office.

You will work closely with the founder, management, employees, and clients to keep people processes and business operations running smoothly.

What You’ll Do

1. Recruitment & Talent Acquisition

- Plan hiring requirements with managers based on upcoming client projects and business needs.
- Publish job openings on Naukri, LinkedIn, Indeed, and other recruitment platforms.
- Keep the company careers page updated and manage AI-based resume screening.
- Screen applications, shortlist candidates, schedule interviews, and coordinate with hiring managers.
- Conduct reference checks and coordinate background verification.
- Discuss salary expectations, prepare offer letters, and follow up with selected candidates until joining.
- Build and maintain a talent pool for current and future hiring requirements.

2. Employee Onboarding & Documentation

- Prepare appointment letters, NDAs, and joining documentation.
- Collect and maintain employee ID proofs, bank details, certificates, and other required records securely.
- Coordinate email accounts, software access, and equipment for new employees.
- Conduct first-day induction covering company services, policies, processes, and culture.

3. Attendance, Leave & Payroll

- Track attendance, working hours, shift timings, and employee leave records.
- Maintain the annual holiday calendar and coordinate leave approvals.
- Coordinate monthly payroll processing and salary slip distribution.
- Calculate sales incentives and commissions according to company policies.
- Manage employee reimbursements, expense claims, and related records.

4. Employee Engagement & Employer Branding

- Organise festival celebrations, birthdays, team outings, and team-building activities.
- Share internal announcements and important updates with employees.
- Create and coordinate employer-branding content for LinkedIn and Instagram.
- Highlight employee achievements, team culture, and workplace initiatives.
- Monitor and respond to company reviews on platforms such as Glassdoor and AmbitionBox.




- Represent the company at job fairs, college events, and recruitment activities.

5. Office & Administrative Operations

- Manage office supplies, vendors, housekeeping, and routine administrative requirements.
- Maintain records of company assets, including laptops and equipment.
- Coordinate visitor management and office security arrangements.
- Organise business travel, meetings, and company events.
- Track administrative requirements and ensure timely completion of routine tasks.

6. Client Experience & Coordination

- Coordinate client onboarding by collecting required documents and account access for Google Ads, Meta, and websites.
- Schedule client kickoff meetings and coordinate with relevant internal teams.
- Conduct monthly client satisfaction check-ins and manage feedback surveys.
- Collect client reviews and testimonials for platforms such as Google, Clutch, and GoodFirms.
- Coordinate festival greetings and gifts for clients.
- Maintain records of client contracts, NDAs, and renewal dates.

7. Sales & Marketing Support

- Make initial calls to new enquiries and schedule meetings for the sales team.
- Collect performance data and results from internal teams for case studies.
- Prepare and format proposals, presentations, and company profiles.
- Coordinate documentation for tenders, RFPs, and business registrations.
- Manage registrations, reminders, and arrangements for webinars and marketing events.

8. Founder’s Office & Business Coordination

- Manage the founder’s calendar, travel arrangements, meeting schedules, and follow-ups.
- Coordinate with the accounts team to follow up on pending client payments.
- Track company subscriptions, registrations, licences, and renewal deadlines.
- Maintain follow-up trackers and ensure important tasks are completed on time.
- Support the founder and management with routine coordination and operational requirements.

Why You’ll Love This Role
- Gain exposure to HR, client servicing, sales, marketing, and business operations.
- Work directly with the founder and management.




- Understand how a growing digital marketing agency operates.
- Take ownership of varied responsibilities and contribute to business growth.
- Get opportunities to grow into an HR Manager or Operations Manager role as the company expands.

Bonus Skills
- Experience with HRMS platforms such as Keka, Zoho People, greytHR, or similar tools.
- Basic knowledge of payroll, PF, ESI, and statutory compliance.
- Previous experience in a digital marketing agency, IT company, or service-based business.
- Basic Canva skills for employee engagement and employer-branding content.

Experience

Freshers with strong organisational, communication, and coordination skills can apply. Candidates with prior experience in HR, recruitment, administration, payroll coordination, or business operations will be preferred.

Who Can Apply

- Candidates interested in building a career in HR and business operations.
- Freshers who are proactive, detail-oriented, and comfortable handling multiple responsibilities.
- Experienced professionals who can independently manage recruitment, employee coordination, and administrative processes.
- Candidates comfortable communicating with employees, clients, vendors, and management.
- Applicants with clear English and Hindi communication skills.
- Candidates willing to work in a dynamic, quick-paced agency environment.

Skills

HR Operations · Recruitment & Talent Acquisition · Resume Screening · Interview Coordination · Candidate Follow-Up · Offer Letter Management · Employee Onboarding · HR Documentation · Attendance Management · Leave Management · Payroll Coordination · Incentive Calculation · Employee Engagement · Employer Branding · HRMS Tools · Office Administration · Vendor Management · Client Onboarding · Client Relationship Coordination · Sales Coordination · Marketing Support · Proposal Preparation · Founder’s Office Support · Calendar Management · Follow-Up Management · Excel · Google Sheets · Communication Skills · Time Management · Organisation & Multitasking

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund

Ability to commute/relocate:
- Ghaziabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

📌 HR & Operations Executive (Ghaziabad)
🏢 Digital Marketing Doctor
📍 Ghaziabad