1. Key Roles & Responsibilities

- Recruitment & Selection

- Coordinate with department heads for manpower requirements.
- Prepare and publish job postings on job portals and social media.
- Source, screen, and shortlist candidates.
- Schedule interviews and coordinate with interview panels.
- Follow up on interview feedback, salary negotiations, and offer releases.
- Maintain recruitment trackers and monitor time-to-fill.
- Recruit doctors, nurses, embryologists, counsellors, billing staff, and administrative staff as required.

2. Joining & Onboarding
- Collect and verify joining documents.
- Coordinate offer letters, appointment letters, and joining forms.
- Complete employee master data entry in HRMS.
- Initiate background verification (BGV), reference checks, and credential verification.
- Conduct HR induction and explain policies, attendance, leave, and code of conduct.
- Coordinate employee ID cards, email IDs, system access, and department introductions.

3. Attendance & Leave Management
- Monitor daily attendance, late marks, absenteeism, and shift rosters.
- Track weekly offs, holidays, overtime, and compensatory offs.
- Process attendance regularization and leave applications.
- Coordinate with reporting managers to resolve attendance discrepancies.
- Maintain accurate monthly attendance records for payroll processing.

4. Payroll & Compensation Coordination
- Prepare monthly attendance and payroll input sheets.
- Validate new joiners, exits, leave without pay (LWP), overtime, and salary changes.
- Coordinate salary processing with the payroll or finance team.
- Support PF, ESIC, PT, TDS, and other applicable payroll-related processes.
- Resolve employee salary and payslip queries.
- Maintain payroll records and confidentiality.

5. Employee Records & HR Documentation
- Maintain employee personal files and digital records.




- Update employee master data in HRMS.
- Issue employment certificates, confirmation letters, and other authorized HR documents.
- Track probation, confirmation, transfers, promotions, and salary revisions.
- Maintain records of offer letters, appointment letters, appraisals, and acknowledgements.

6. Statutory Compliance & Audit Support
- Maintain employee and contractor compliance documentation.
- Support applicable PF, ESIC, skilled tax, labour law, and contractor compliance processes.
- Maintain registers, records, and documents required for inspections and audits.
- Coordinate POSH awareness activities and support the Internal Committee as required.
- Assist with applicable healthcare-specific regulatory documentation in coordination with authorized teams.
- Escalate compliance gaps to the HR Manager.

7. Employee Engagement & Grievance Handling
- Address routine employee queries and workplace concerns.
- Coordinate birthday celebrations, festivals, employee recognition, and engagement activities.
- Conduct joining and exit feedback discussions.
- Support employee communication and policy awareness.
- Escalate disciplinary issues, sensitive grievances, and employee relations matters to the HR Manager.

8. Separation & Full and Final Settlement
- Receive resignations and coordinate acceptance and notice periods.
- Track last working dates, notice period recovery, and notice waivers.
- Coordinate exit interviews and department clearances.
- Collect ID cards,



assets, access cards, and other company property.
- Prepare F&F; inputs covering salary, leave encashment, recoveries, and other eligible dues.
- Coordinate relieving letters, experience letters, and exit documentation.

9. Performance Management & Training
- Track probation reviews and employee confirmation due dates.
- Coordinate performance appraisal forms and review meetings.
- Maintain training attendance and employee development records.
- Coordinate induction, policy training, POSH awareness, and mandatory training.
- Follow up with managers on pending reviews and action plans.

10. Hospital / IVF-Specific HR Coordination
- Ensure adequate manpower availability for critical clinical and support functions.
- Coordinate staff duty rosters with nursing, embryology, laboratory, OPD, and administration teams.
- Track applicable professional registrations, qualifications, and credential validity.
- Coordinate staff medical fitness and vaccination documentation where required by policy.
- Support patient-facing staff training on conduct, communication, confidentiality, and service quality.
- Maintain audit-ready employee records and coordinate with centre leadership during inspections.

2. Daily, Weekly & Monthly Activities

Frequency

Key activities

Daily

Attendance review, recruitment follow-ups, joining coordination, employee queries, manpower updates

Weekly

Recruitment review, vacancy tracker, interview status, pending documents, probation follow-ups

Monthly

Payroll inputs, attendance closure, statutory coordination, HR MIS, employee engagement report

Quarterly

HR audit, training calendar review, attrition analysis, employee feedback, compliance review

Pay: ₹12,000.00 - ₹42,000.00 per month

Work Location: Remote

📌 HR Executive (Generalist) (India)
🏢 Nova IVF Fertility a Unit of Rhea Healthcare
📍 India