Executive Assistant to the Founder (Operations)

Imex Homes · Kirti Nagar, New Delhi · Full-time · On-site

ABOUT IMEX HOMES

Imex Homes is a bespoke furniture and luxury interiors studio with over 20 years in the business. We design, manufacture and install custom wardrobes, vanities, wall panelling and complete residential interiors. As we grow, we are building the systems and the team that let the business run without everything passing through one desk.

THE ROLE

You will be the Founder's right hand and the single point of coordination between the Founder and every team: design, production, dispatch, site and vendors. The Founder briefs you; you turn those instructions into clear tasks, assign them to the right people, follow up until they are done, and report back.

You will not be making drawings or quotations. Your job is to make sure the people who do, deliver on time.

WHAT YOU WILL DO

- Founder's desk
- Manage the Founder's calendar, meetings, priorities and correspondence with clients, architects and vendors
- Attend key meetings, take minutes and own the follow-up actions
- Delegation and follow-up
- Convert the Founder's instructions (often WhatsApp voice notes) into tasks with an owner, a deadline and a transparent brief
- Assign and track tasks through our WhatsApp-based task system; chase, escalate and close the loop with department supervisors
- Keep a live view of what is overdue, what is blocked and who needs support
- Reporting and systems
- Review the weekly and monthly reports and act on them: chase what is overdue, flag what is blocked and brief the Founder
- Coordinate the monthly team performance scorecard with the MIS team
- Write and maintain SOPs so that processes run consistently
- People and admin
- Support hiring: job posts, screening,



interview scheduling, offer letters and onboarding
- Make sure client project updates go out on time, and coordinate between teams on active projects

Using AI every day
- Use tools such as ChatGPT, Claude or Gemini to draft, summarise and organise, so that more gets done in less time

WHAT WE ARE LOOKING FOR

Must have

- 5+ years as an Executive Assistant, Personal Assistant or Chief of Staff to a Founder, MD or CXO, ideally in an SME
- Daily, practical use of AI tools in your work
- Excellent written and spoken English and Hindi
- Highly organised, discreet with confidential information, and confident following up with people at every level, from senior designers to factory staff
- Graduate in any discipline

Good to have
- Experience in interiors, furniture, real estate, construction or manufacturing
- Working knowledge of Google Sheets or Excel
- Familiarity with WhatsApp Business, Asana or similar tools
- Experience working with site or factory teams

WHO YOU ARE

Calm under pressure, one step ahead, firm but warm. You like order, you finish what you start, and people can rely on you.

If you've read this far, you may be exactly who we're looking for. Apply here: https://imex.homes/jobs/ea

WHAT WE OFFER

- Work directly with a founder who has 20+ years in the industry, and see the whole business up close
- A clear growth path towards Chief of Staff / Operations Head
- A First-Year Retention Bonus on completing your first year with us
- Yearly salary reviews based on a transparent performance scorecard
- Monday to Saturday, 10:00 am to 7:00 pm

HOW TO APPLY

We only review applications submitted through the form linked in this description. "Easy Apply" applications will not be considered.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Kirti Nagar)
🏢 Imex Homes
📍 Kirti Nagar