About The Role

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should be able to manage multiple priorities, coordinate with various stakeholders, and ensure smooth day-to-day operations.

Key Responsibilities
Manage calendars, appointments, meetings, and schedules.
Coordinate internal and external meetings and maintain meeting records.
Handle emails, correspondence, calls, and follow-ups.
Prepare reports, presentations, documents, and other administrative materials.
Coordinate with different departments to track tasks, deadlines, and deliverables.
Organise travel arrangements, accommodation, itineraries, and related logistics.
Maintain confidential documents, records, and information.
Coordinate with clients, vendors, partners, and other external stakeholders.
Assist with events, projects, presentations, and special assignments.
Conduct research and compile information when required.
Follow up on pending matters and ensure timely completion of assigned tasks.
Support senior management with day-to-day administrative requirements.




Perform other duties and responsibilities as assigned.

Requirements
Bachelor’s degree in Business Administration, Management, or a related field.
2–5 years of experience in an Executive Assistant, Personal Assistant, Administrative

Assistant, or similar role.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
Proficiency in MS Office and Google Workspace.
Ability to multitask and prioritise effectively.
Robust attention to detail and follow-through.
Skilled communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and take initiative.

Preferred Skills
Experience supporting senior management.
Robust coordination and stakeholder-management skills.
Good problem-solving and decision-making abilities.
Experience in the media, entertainment, VFX, or creative industry will be an

advantage.

Key Competencies

Organisation | Communication | Time Management | Attention to Detail | Confidentiality |

Coordination | Problem Solving | Ownership | Adaptability

📌 Executive Assistant Mumbai (India)
🏢 Atomic Arts India
📍 India