Job Title: Admin, Accounts Manager

Industry: Interior Design
Employment Type: Full-Time
Experience: 3 to 5 Years
Qualification: Graduate in Commerce or any relevant discipline
Salary: As per experience and industry standards

Job Summary

We are looking for a responsible and well-organized Admin, Accounts & Site Coordinator to manage day-to-day office administration, basic accounting activities, vendor coordination, material procurement, and interior project site coordination.

The candidate will be responsible for maintaining financial records, coordinating with vendors and contractors, managing material purchases, tracking project expenses, and ensuring smooth administrative and operational activities.

Key Responsibilities

1. Administration

- Manage daily office administration and ensure smooth office operations.
- Maintain records, files, invoices, quotations, and other documents.
- Handle office supplies, inventory, and general administrative requirements.
- Coordinate meetings, appointments, and communication with vendors and clients.
- Maintain project-related documentation and records.

2. Accounts & Finance

- Maintain daily records of expenses, purchases, and payments.
- Prepare and maintain invoices, bills, vouchers, and payment records.
- Track vendor bills and follow up on outstanding payments and receivables.
- Maintain petty cash records and prepare expense statements.
- Reconcile vendor statements and maintain basic accounting records.
- Assist with bank reconciliation, GST-related documentation, and coordination with the external accountant or CA.
- Track project-wise expenses and support budget monitoring.

3. Site Coordination

- Coordinate with site supervisors, contractors, interior designers, and project managers.
- Visit project sites to check work progress and identify material requirements.
- Follow up on project schedules, pending work, and material deliveries.




- Coordinate between the office and site teams to ensure smooth execution.
- Maintain site visit reports and provide regular progress updates to management.

4. Vendor Management & Material Procurement

- Coordinate with suppliers, vendors, and contractors for material requirements.
- Obtain quotations, compare prices, and negotiate rates.
- Procure materials such as plywood, laminates, hardware, electrical fittings, lighting, and other interior-related supplies.
- Prepare purchase orders and maintain procurement records.
- Track material deliveries and verify quantities against purchase orders.
- Ensure purchases are within approved budgets and maintain records of material expenses.
- Follow up with vendors regarding pending orders, invoices, and payments.

Required Skills & Qualifications

- Graduate in Commerce, B.Com, or a relevant discipline preferred.
- 1–3 years of experience in administration, accounts, procurement, or site coordination.
- Experience in an interior design, architecture, construction, or fit-out firm will be an advantage.
- Basic knowledge of accounting, invoicing, expense tracking, and bank reconciliation.
- Working knowledge of MS Excel and accounting software such as Tally is preferred.
- Good communication, negotiation, and coordination skills.
- Ability to manage multiple tasks and meet deadlines.
- Willingness to travel to project sites as required.

Key Requirements

- Solid follow-up and organizational skills.
- Attention to detail in financial records and documentation.
- Ability to coordinate effectively with vendors, contractors, and site teams.
- Practical approach to problem-solving and cost control.

Performance Expectations

- Accurate maintenance of accounts and expense records.
- Timely vendor payments and purchase follow-ups.
- Efficient material procurement and delivery coordination.
- Regular updates on site progress and pending activities.
- Smooth day-to-day administration and operational support.

Pay: ₹10,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Accounts & Admin Manager (Chinchpokli)
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