- We are seeking a detail-oriented and proactive Tender Executive to oversee and manage the end-to-end tendering and bidding process. In this role, you will be responsible for identifying business opportunities, reviewing tender documentation, coordinating with technical and financial teams, preparing accurate bid submissions, and ensuring full compliance with client requirements and deadlines.

Key Responsibilities

- Opportunity Tracking & Analysis:(gem)
- Monitor government/private tender portals, public announcements, and e-procurement websites for business opportunities.
- Evaluate tender documents, terms and conditions, legal requirements, and scope of work to assess suitability and eligibility.
- Documentation & Proposal Preparation:
- Compile, prepare, and organize all necessary tender documents, technical submissions, pre-qualification credentials, and financial bids.
- Liaise with technical, legal, finance, and sales departments to gather relevant data, cost estimates, and compliance certifications.
- Ensure all submissions are thoroughly reviewed for accuracy, formatting, completeness, and adherence to client specifications.
- Submission & Tracking:
- Manage e-tendering platforms (uploading files, digital signatures, online query submissions).
- Ensure timely delivery and submission of bids (both hard copies and online) well before deadlines.




- Handle Earnest Money Deposits (EMD), Tender Fees, Bank Guarantees, and performance bonds with the finance team.
- Post-Bid & Relationship Management:
- Attend pre-bid meetings, clarify queries with client procurement teams, and track tender addendums/corrigendums.
- Maintain a detailed repository/database of all active, submitted, won, and lost tenders for analysis and reporting.
- Coordinate post-submission technical evaluations, negotiations, and contract execution steps.

Required Skills & Qualifications

- Education: Bachelor’s degree in Business Administration, Commerce, Engineering,
- Experience: 2–5 years of experience in tender management, proposal writing, or e-procurement in relevant industries (ship building / repairs).
- Technical Proficiency:
- Hands-on experience with online portal submissions (e-procurement portals, government bidding systems).
- Robust skills in Microsoft Office (Excel, Word, PowerPoint) and PDF management tools.
- Competencies:
- Exceptional attention to detail and strong proofreading/editing capabilities.
- Excellent time management skills with the ability to manage strict, non-negotiable deadlines under pressure.
- Strong written and verbal communication skills for cross-functional collaboration.

Work Location: In person

📌 Tender Executive (Kochi)
🏢 Aruna Promoters Private
📍 Kochi