Job Description: Finance & Operations Executive

Location: Bengaluru, Karnataka
Work Mode: Work from Home (Remote)
Working Hours: 8 hours per day, 5 days per week
Schedule Requirement: Availability to overlap with teams in the Americas between 6:00 PM and 9:00 PM IST
Industry: Product & Technology Consultancy
Experience: Prior experience managing finance and operations in a mid-sized organization preferred
Key Accounting Software: Zoho Books

About the Company

We are a product and technology consultancy with over 13 years of experience, operating with a remote-friendly team distributed across India and the Americas, including Canada and Brazil.

We value transparency, accountability, and open communication. We are looking for a proactive and detail-oriented Finance & Operations Executive who can manage financial processes, support people operations, coordinate administrative activities, and help ensure smooth day-to-day business operations.

Role Overview

The Finance & Operations Executive will be responsible for managing finance operations, accounting support, people-related coordination, vendor management, and general business administration. The ideal candidate should be organized, comfortable working independently, capable of handling multiple priorities, and confident communicating with internal teams and external stakeholders in a remote work environment.

Key Responsibilities1. Finance & Accounting Operations

- Manage contracts, invoicing, accounts receivable, and invoice follow-ups.
- Process vendor payments, track outstanding bills, and maintain payment records.
- Maintain and update financial records in Zoho Books.
- Coordinate with external vendors, banks, service providers, and other stakeholders.
- Support auditors and assist with audit-related documentation.
- Coordinate with auditors to review and finalize the books of accounts.
- Maintain accurate financial records and support timely reporting.

2. People Operations & HR Support

- Support recruitment activities, maintain candidate trackers,



and coordinate interview schedules.
- Assist with employee onboarding and offboarding formalities.
- Coordinate travel arrangements, including flights, cabs, and accommodation.
- Support planning and coordination of company offsites and employee-related activities.

3. Business Operations & Administration

- Coordinate board meetings, town halls, and other organizational meetings.
- Prepare meeting agendas, attend meetings, document minutes, and coordinate signatures.
- Schedule annual meetings, board meetings, performance reviews, and other key events.
- Coordinate administrative requirements, including office identification and arrangements when required.
- Assist in organizing company events, conferences, and other special projects.

4. Software & Subscription Management

- Manage company software accounts and subscriptions.
- Retrieve and organize software invoices and subscription records.
- Track active subscriptions and coordinate the cancellation of unused tools.
- Assist with administrative access and vendor coordination for technology-related services.

5. Process Improvement & Documentation

- Identify opportunities to improve finance and operational workflows.
- Maintain clear and organized documentation of processes, records, and procedures.
- Develop and maintain trackers to support operational visibility and accountability.
- Ensure timely communication and follow-through on assigned tasks.

Required Skills & Competencies

- Strong numerical aptitude and attention to detail.
- Prior experience in finance, accounting, and business operations.
- Proficiency in Zoho Books.




- Valuable understanding of invoicing, accounts receivable, vendor payments, and financial record-keeping.
- Strong organizational, time-management, and prioritization skills.
- Ability to manage multiple responsibilities independently in an evolving work environment.
- Excellent written and verbal communication skills.
- Comfortable using Slack, email, Telegram, and other digital collaboration tools.
- Ability to coordinate effectively with distributed teams across different time zones.
- Strong ownership, accountability, and problem-solving abilities.

Work Arrangement & Requirements

- This is a work-from-home position for candidates based in Bengaluru.
- Candidates must have a reliable internet connection, internet backup, and power backup.
- Occasional visits to the office or external vendors may be required and should be planned accordingly.
- The company will provide a laptop, webcam, keyboard, mouse, and other necessary equipment.
- Candidates must be available for an overlap with teams in the Americas between 6:00 PM and 9:00 PM IST.
- The role requires proactive communication and availability through agreed communication channels during working hours.

Ideal Candidate Profile

The ideal candidate is a responsible, self-driven, and highly organized professional who can independently manage finance and operations while maintaining accuracy, confidentiality, and effective communication. A candidate with hands-on experience in Zoho Books and the ability to coordinate across finance, HR, administration, and business operations will be well suited for this role.

How to Apply

Interested candidates may share their updated resumes for consideration.

Please include: Current CTC, Expected CTC, Notice Period, Current Location, and relevant experience with Zoho Books.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Internet reimbursement
- Work from home

Work Location: Hybrid remote in Bangalore City, Bengaluru, Karnataka

📌 Finance and Operations Assistant (Bengaluru)
🏢 Dev Mantra Financial Services
📍 Bengaluru