Auto Crew Roadside Assistance is looking for a responsible, active, and well-organized Fleet Coordinator to manage the company's daily fleet operations. The employee will be fully responsible for coordinating drivers, handling calls from all vendors and call centres, maintaining daily Excel records, monitoring truck movements, and managing vehicle fuel, servicing, and maintenance.

The Fleet Coordinator must ensure that all fleet operations run smoothly, efficiently, and without unnecessary delays. The employee should take ownership of fleet management and be available to coordinate operations whenever required.

Key Responsibilities

1. Daily Data Management

- Maintain daily trip data and fleet operation records in Excel.
- Update completed, ongoing, cancelled, and pending cases.
- Maintain accurate records of trips, driver assignments, kilometres, and service details.
- Prepare daily reports and update records on time.

2. Driver Management

- Assign trips to drivers and coordinate their daily activities.
- Monitor driver attendance, availability, leave, and trip completion.
- Ensure drivers follow company rules and operational procedures.
- Handle driver issues and coordinate solutions without unnecessary delays.

3. Vendor and Call Centre Coordination

- Handle incoming and outgoing calls from all vendors and call centres.
- Coordinate with vendors regarding new assignments, ongoing cases, delays, and cancellations.
- Provide timely updates on truck availability and service progress.
- Respond to vendor queries and maintain professional communication.

4. Truck Movement Monitoring

- Monitor truck locations, movements,



and trip status.
- Follow up with drivers to ensure timely arrival at breakdown locations.
- Track ongoing towing and recovery services until completion.
- Immediately report delays, breakdowns, accidents, or other operational issues.

5. Fuel Management

- Monitor fuel consumption and maintain fuel entry records.
- Check fuel quantities, amounts, meter readings, and supporting photos.
- Identify unusual fuel consumption or duplicate entries and report discrepancies.
- Maintain accurate fuel records for every vehicle.

6. Vehicle Maintenance and Servicing

- Monitor vehicle condition and schedule regular servicing and maintenance.
- Track service dates, repair costs, tyre conditions, and other maintenance requirements.
- Coordinate with drivers and workshops to complete repairs on time.
- Ensure vehicles are maintained in protected, reliable, and operational condition.

7. Reporting and Documentation

- Maintain proper records of trips, fuel, maintenance, drivers, and fleet expenses.
- Prepare and share daily operational reports with management.
- Ensure all data is accurate, updated, and properly documented.
- Follow up on pending records, missing details, and operational issues until resolved.

8.



Overall Fleet Responsibility

- Take full responsibility for the day-to-day management and coordination of the fleet.
- Ensure trucks and drivers are properly utilized and available for service.
- Identify problems proactively and take appropriate action.
- Coordinate with management, drivers, vendors, and call centres to maintain smooth operations.
- Be available as required for urgent operational coordination, including outside normal working hours under the company's agreed duty arrangements.

Required Skills and Qualifications

- Minimum qualification: Plus Two or Degree preferred.
- Good knowledge of MS Excel or WPS Office.
- Good communication skills in English.
- Strong coordination, time management, and problem-solving skills.
- Ability to manage drivers, multiple calls, and several tasks simultaneously.
- Basic knowledge of vehicle maintenance and fuel management.
- Responsible, disciplined, proactive, and willing to take ownership of work.

Key Expectation

The Fleet Coordinator must take complete operational ownership of the fleet, ensuring that drivers, trucks, vendor communications, daily data, fuel, and maintenance are managed properly at all times. The employee should not wait for management to identify every issue but must monitor operations, follow up proactively, and resolve problems promptly.

Join Auto Crew Roadside Assistance and take responsibility for keeping our fleet running smoothly every day.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Food provided

Work Location: In person

📌 Fleet Coordinator (Perumbavoor)
🏢 AUTO CREW ROADSIDE ASSISTANCE
📍 Perumbavoor