Job Description – Accounts Executive (Automobile Industry)

Job Title: Accounts Executive
Industry: Automobile / Automotive
Department: Finance & Accounts
Experience: 1–3 Years
Qualification: B.Com / M.Com / BBA (Finance)
Reporting To: Accounts Manager / Finance Manager
Work Location: Attur & Kallakurichi, Tamil Nadu

About the Role

We are looking for a responsible and detail-oriented Accounts Executive to join our team in the automobile industry. The ideal candidate should have a good understanding of accounting principles, GST compliance, invoicing, and day-to-day financial operations.

The candidate will be responsible for maintaining accurate financial records, managing customer and vendor accounts, handling banking transactions, and supporting the smooth functioning of the accounts department. Experience in automobile dealership accounting will be an added advantage.

Key Responsibilities

1. Day-to-Day Accounting

- Record daily financial transactions in Tally Prime or other accounting software.
- Prepare and maintain sales invoices, purchase bills, debit notes, and credit notes.
- Maintain cash books, ledgers, journal entries, and other accounting records.
- Monitor accounts payable and receivable.

2. Sales and Purchase Accounting

- Verify invoices related to vehicle sales, spare parts, accessories, and service activities.
- Record purchase bills from manufacturers, suppliers, and other vendors.
- Check invoices, purchase orders, delivery challans, and supporting documents.
- Ensure sales and purchase accounts are properly recorded and reconciled.

3.



Banking and Payment Management

- Handle daily cash and bank transactions.
- Prepare bank reconciliation statements (BRS).
- Track customer receipts, vendor payments, and outstanding balances.
- Assist with payment processing and banking documentation.

4. Customer and Vendor Coordination

- Follow up with customers regarding pending payments.
- Reconcile customer and supplier accounts.
- Maintain accurate records of receipts, payments, and outstanding amounts.
- Coordinate with the sales, service, spare-parts, and purchase teams to resolve accounting discrepancies.

5. Automobile-Related Accounting

- Maintain accounting records for vehicle sales, spare parts, accessories, and service operations, as applicable.
- Track vehicle purchases, sales invoices, discounts, and dealer incentives.
- Reconcile manufacturer, dealer, and supplier accounts.
- Assist with warranty claim accounting and vehicle or spare-parts stock reconciliation.
- Maintain records of insurance, registration, road tax, and other vehicle-related charges, where applicable.

6. MIS and Financial Reporting

- Prepare daily, weekly, and monthly accounting reports.
- Maintain reports on outstanding payments, expenses, and cash flow.




- Assist with month-end and year-end account closing.
- Provide accurate financial information and reports to management when required.

Skills and Qualifications

- Graduate in Commerce, Accounting, or Finance (B.Com / M.Com / BBA Finance).
- Valuable knowledge of accounting principles and GST procedures.
- Working knowledge of Tally Prime and MS Excel.
- Experience in invoicing, bank reconciliation, ledger maintenance, and payment processing.
- Good numerical and analytical skills with strong attention to detail.
- Ability to manage multiple tasks and complete work within deadlines.
- Good communication and coordination skills.

Preferred Experience

- Previous experience in an automobile dealership, vehicle sales company, or spare-parts business will be an advantage.
- Familiarity with vehicle inventory accounting and dealership management software is preferred.
- Knowledge of dealer incentives, warranty claims, and manufacturer account reconciliation will be an added advantage.

Key Performance Expectations

- Maintain accurate and up-to-date accounting records.
- Complete reconciliations and GST-related work within the required timelines.
- Ensure timely follow-up on customer outstanding payments.
- Process vendor payments and maintain proper supporting documents.
- Keep vehicle and spare-parts stock records accurate.
- Submit monthly financial reports on time.

Work Location

Attur & Kallakurichi, Tamil Nadu

Pay: From ₹15,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Accounts Executive - Finance & Accounts (Attur)
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