FULL TIME / LONG TERM JOB

Work with international customers / suppliers in a vibrant and learning environment. This position requires long term commitment to the job.

Key Responsibilities:

Working in ERP / Google Sheets with VLOOKUP, Pivot Tables, Advance Formatting, Managing Duplicate Entries, Convert pdf to excel and other Logical Functions to perform following Accounts , Logistics and Order Management Related tasks:

1) Order Processing

- Maintaining & track open / closed customer purchase orders in google sheets / ERP
- Processing open orders by emailing purchase orders to suppliers correctly
- Following up over email with suppliers for proforma
- Verify & Process supplier proforma against purchase order and approving for payment
- Ensure timely payments to suppliers and updating entries in google sheet / ERP
- Verify & Process invoice from supplier and enter correctly in google sheet / ERP

2) Logistics & Dispatch

- Follow-up over email and phone with US/UK/INDIA suppliers for tracking number and shipment deliveries
- Maintain detailed records of received shipments (Goods Received) in UK/ INDIA / US warehouse. Including shorts / damages and credit notes
- Prepare customer invoice or shipping plans
- Prepare export invoice & packaging list for UK / INDIA warehouse
- Coordinate with US/UK/ India warehouse regarding deliveries of shipments
- Coordinating over emails and phone with freight forwarders for moving shipments
- Giving detailed shipping instructions to US warehouse and coordinating with them on email and WhatsApp
- Emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc.
- Manage communication with vendors regarding billing and payment inquiries
- Liaise with transporters,



suppliers, and customers regarding shipments.
- Monitor inventory movement and support stock management activities.

3) Accounts

- Bank statement reconciliation in Google Sheets / ERP
- Supplier Ledger Reconciliation in Google Sheets / ERP
- Maintain accurate financial records
- Manage communication related to cancellation, funding, and refund processes via email and calls
- Support premium payment activities and ensure timely processing of payments
- Assist in payment posting and transaction processing with accuracy and efficiency
- Perform account reconciliation and resolve discrepancies in financial records
- Coordinate with the accounts department for financial documentation and reporting with Basic knowledge of Accounts.

Key Qualifications & Skills:

- Experienced candidates only with Accounts, Excel and International Export-Import documentation experience
- Minimum 2-3 years of work experience in advanced Excel is essential for this role. VLOOKUP, Pivot Tables, Formatting, Duplicates, other advanced Excel functions.
- At least 1-2 years of Experience in Import / Export shipments documentation and coordinating with freight forwarders
- At least 1-2 years of Experience in ACCOUNTS is Mandatory.
- Must be fluent in spoken & written ENGLISH
- Ability to coordinate with US/UK suppliers and warehouse staff over WhatsApp and calls.




- Working knowledge and experience of handling files on Google Drive.
- Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate
- Well settled in Vadodara with vision to work as admin executive in a company for long term.
- If you have advanced excel skills & knowledge of QuickBooks / ERP / Accounting software then you will be given preference over other candidates.

Work Setting:

- We provide holidays on national holidays and festivals as per company rules.
- This is a High Salary Job.
- This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for very long term.

Job Timings: Mon-Sat, 10am-7pm. ( Working hours are normal Day Shift only).

High salary (Take home salary of +91-XXXXXXXXXX per month + yearly increments, Overtime payment and incentives)

Why Work With Us

Secure job : 35+ years in business

Chance to grow your career in a stable publishing company

Work in an international friendly office environment

Opportunity to Learn

Timely Salary, Overtime Payment, Yearly Increments, Yearly Bonus, Flexibility to work Overtime.

Please view the link below for more details about our company & job openings
https://edubooks.com/careers/

Job Type: Full-time

Pay: ₹38,000.00 - ₹45,000.00 per month

Education:

- Bachelor's (Required)

Experience:

- Accounting: 2 years (Required)
- Import / Export Documentation: 1 year (Required)
- Microsoft Excel: 3 years (Required)

Language:

- English (Required)

Location:

- Gorwa, Vadodara, Gujarat (Required)

Work Location: In person

📌 Senior Back Office Executive / Assistant Manager (Accounts) (Gorwa)
🏢 Edubooks Solutions
📍 Gorwa