URGENTLY HIRING FOR IMMEDIATE JOINING

FULL TIME / LONG TERM JOB

This position requires strong expertise in Excel VLOOKUP, SUMIFS, PIVOT and perfect fluency in spoken and written English.

Experience in ACCOUNTS is required.

This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through .

Excel expertise and fluency in both written and Spoken English is must to perform following tasks:

1) Order Processing

- Maintaining & track open / closed customer purchase orders in google sheets
- Processing open orders by emailing purchase orders to suppliers correctly
- Following up over email with suppliers for proforma
- Verify & Process supplier proforma against purchase order and approving for payment
- Ensure timely payments to suppliers and updating entries in google sheet
- Verify & Process invoice from supplier and enter correctly in google sheet
- Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks

2) Shipment processing

- Follow-up over email and phone with US/UK/INDIA suppliers for tracking number and shipment deliveries
- Maintaining in google sheet / excel records of received shipments (Goods Received) in UK/ INDIA / US warehouse. Including shorts / damages and credit notes
- Prepare customer invoice or shipping plans
- Prepare export invoice & packaging list for UK / INDIA warehouse
- Coordinate with US/UK/ India warehouse regarding deliveries of shipments
- Coordinating over emails and phone with freight forwarders for moving shipments
- Giving detailed shipping instructions to US warehouse and coordinating with them on email and WhatsApp
- Emailing customers and suppliers invoices,



BOL's, payment information, reminders on shipments, etc.
- Manage communication with vendors regarding billing and payment inquiries. Must be very fluent in both written and spoken English to talk to publishers and warehouses in USA / UK.
- Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks

3) Reconciliation

- Bank reconciliation in Google Sheets
- Supplier Ledger Reconciliation in Google Sheets
- Maintain accurate financial records
- Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks
- Manage communication related to cancellation, funding, and refund processes via email and calls
- Support premium payment activities and ensure timely processing of payments
- Assist in payment posting and transaction processing with accuracy and efficiency
- Perform account reconciliation and resolve discrepancies in financial records

Key Qualifications & Skills:

- Minimum 2-3 years of work experience in advanced google sheets is essential for this role.
- Expert of Excel / google sheets is MUST FOR THIS JOB
- Must have expertise in Google Sheets with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, and other LOGICAL FUNCTIONS.
- Must be fluent in Spoken & Written English




- Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate
- Well settled in Vadodara/ B. Com / M. Com with vision to work as admin executive in a company for long term.
- If you have advanced excel skills & knowledge of QuickBooks then you will be given preference over other candidates.
- Ability to coordinate with US/UK suppliers and warehouse staff over email and calls. You must speak in clear accent and able to write properly in English.
- Experience in ACCOUNTS is required.

Work Environment:

- We provide holidays on national holidays and festivals as per company rules.
- This is a High Salary Job.
- This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for very long term.

Job Timings: Mon-Sat, 10am-7pm. ( Working hours are normal Day Shift only).

High salary (Take home salary of 35000-45000 per month + yearly increments, Overtime payment and incentives)

Why Work With Us

Secure job : 35+ years in business

Chance to grow your career in a secure publishing company

Work in an international friendly office setting

Opportunity to Learn

Timely Salary, Overtime Payment, Yearly Increments, Yearly Bonus, Flexibility to work Overtime

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹45,000.00 per month

Application Question(s):

- Do you have prior 2-3 years of experience in Accounts?

Experience:

- Microsoft Excel: 2 years (Required)
- Accounting: 2 years (Required)

Language:

- English (Required)

Location:

- Gorwa, Vadodara, Gujarat (Required)

Work Location: In person

📌 Senior Back Office Executive / Manager (Excel expert + Fluent in English + Accounts) (Gorwa)
🏢 Edubooks Solutions
📍 Gorwa