Job Title: Operations/Stores Executive
Department: Warehouse
Reports To: Operations Manager-Warehouse
Job Type: Full-time, Permanent
Location: Mumbai

About the Organization

Deepa Gurnani is rooted in a deep appreciation for traditional arts and crafts. Our work celebrates craftsmanship, exclusivity, and the artisans who preserve age-old embroidery techniques. We proudly collaborate with global brands and customers across the fashion and lifestyle space.

Job Purpose

We are looking for a detail-oriented and organized Operations / Stores Executive to manage inventory, stock movement, store documentation, and day-to-day operational activities. The ideal candidate should have strong Excel skills, particularly VLOOKUP and XLOOKUP, along with the ability to maintain accurate inventory records and coordinate effectively with internal departments.

Candidates with experience in the fashion, accessories, retail, or manufacturing industry will be preferred.

Key Roles and Responsibilities1. Inventory & Stock Management

- Maintain accurate records of stock, raw materials, accessories, packaging materials, and finished goods, as applicable.
- Monitor stock levels and ensure proper storage, labeling, and identification of materials.
- Conduct regular physical stock counts and reconcile them with system records.
- Identify stock discrepancies, shortages, excess inventory, and damaged materials and report them to the reporting manager.
- Ensure proper handling and storage of delicate and high-value fashion accessories.

2. Excel &Reporting;

- Maintain and update inventory records, stock registers, and operational reports using MS Excel.
- Demonstrate practical working knowledge of VLOOKUP, XLOOKUP, and other essential Excel functions.
- Use Excel to compare stock data, reconcile inventory, track material movement, and identify discrepancies.
- Prepare daily, weekly, and monthly stock and operations reports.
- Ensure data accuracy and timely updating of records.

3.



Material Inward & Outward Management

- Verify incoming materials against purchase orders, invoices, delivery challans, or other relevant documents.
- Record all material receipts, issues, returns, and transfers accurately.
- Ensure materials are issued only against authorized requests.
- Coordinate with the concerned teams for material requirements and timely availability.
- Maintain proper documentation for all inward and outward movements.

4. Operations & Interdepartmental Coordination

- Coordinate with Production, Merchandising, Order Fulfillment, Logistics, and Accounts teams.
- Ensure timely movement of materials to support production and dispatch schedules.
- Track pending material requests and follow up with the relevant departments.
- Support order picking, packing, dispatch preparation, and stock transfers as required.
- Assist the Operations Manager in improving operational efficiency and maintaining workflow discipline.

5. Documentation & Process Compliance

- Maintain organized records of inventory transactions, stock reconciliations, and material movement.
- Ensure documents are readily available for internal audits and stock verification.
- Follow established company procedures for inventory control, material handling, and warehouse safety.
- Maintain cleanliness, organization, and effective space utilization in the store or warehouse.

Key Requirements

- Graduate in any discipline; a qualification in Commerce, Logistics, Supply Chain, or Operations will be an advantage.
- Relevant experience in stores, inventory management,



warehouse operations, or a similar role.
- Strong MS Excel skills, including practical knowledge of VLOOKUP and XLOOKUP, are mandatory.
- Ability to prepare reports, reconcile data, and maintain accurate records.
- Good numerical, analytical, organizational, and coordination skills.
- Attention to detail, accountability, and a systematic approach to work.
- Ability to manage multiple tasks and meet operational deadlines.
- Experience in the fashion, luxury accessories, retail, or manufacturing industry will be an added advantage.

Key Performance Indicators (KPIs)

- Accuracy of inventory records and stock reconciliation.
- Timely and accurate updating of Excel reports and inventory data.
- Accuracy of material inward and outward transactions.
- Timely availability and issuance of materials to concerned departments.
- Timely identification and reporting of stock discrepancies.
- Accuracy and completeness of inventory documentation.
- Compliance with established store and warehouse procedures.

Ideal Candidate Profile

The ideal candidate is detail-oriented, proficient in Excel, comfortable working with inventory data, and capable of coordinating across departments. Experience in fashion or accessories would be beneficial, particularly in handling multiple material categories and maintaining accurate stock records in a fast-paced production workplace.

Note: Practical knowledge of VLOOKUP and XLOOKUP will be assessed during the selection process.

Work Location:In person

Address: House, 13/14, Plot, Model, 158, Sion Main Road, Sion East, Mumbai, Maharashtra – 400019

Benefits

- Health Insurance
- Provident Fund

How to Apply

Email: [email protected]
Contact: +91-XXXXXXXXXX
Website: www.deepagurnani.com

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Health insurance
- Paid time off
- Provident Fund

Work Location: In person

📌 Operations/Stores Executive (Sion)
🏢 Deepa Gurnani
📍 Sion