Job Description of HR Manager at Accretion Pharmaceutical Limited

Designation: HR Manager
Department: Human Resources & Administration
Reporting To: Vice President (VP) / Director
Industry: As applicable
Experience: Relevant experience in HR Management, Payroll, Recruitment, Employee Relations, Statutory Compliance, and Administration
Qualification: MBA / PGDM in Human Resources or a relevant qualification

Job Summary

We are looking for an experienced and people-oriented HR Manager to oversee the organization's Human Resources and Administration functions. The candidate will be responsible for recruitment, attendance and payroll management, statutory compliance, performance management, employee engagement, HR policy development, and general administration.

The role requires close coordination with department heads, senior management, employees, and external statutory authorities to ensure smooth HR operations, regulatory compliance, employee satisfaction, and effective organizational performance.

Key Responsibilities

1. Recruitment & Workforce Management

- Manage end-to-end recruitment and selection of employees, staff, and workers as per organizational requirements.
- Coordinate with department heads to understand manpower requirements and ensure timely hiring.
- Monitor employee attendance, leave records, shift schedules, and related HR records.
- Coordinate payroll processing, including attendance inputs, leave adjustments, salary revisions, and other relevant employee data.
- Maintain accurate employee records, personnel files, and HR databases.

2. Statutory Compliance & Government Liaison

- Coordinate with statutory departments and external consultants regarding Provident Fund (PF), Professional Tax (PT), and other applicable labour law compliances.
- Ensure timely submission of applicable statutory returns, payments, records, and documentation.
- Liaise and coordinate with government departments and relevant authorities for compliance-related matters.
- Monitor changes in applicable labour laws and statutory requirements and ensure necessary implementation within the organization.

3. Organizational Structure & Manpower Planning

- Develop, maintain, and update the organizational chart and departmental structures.
- Coordinate with department heads to define reporting relationships, roles, responsibilities, and manpower requirements.
- Support workforce planning and ensure clarity in organizational hierarchy and accountability.

4. Performance Management & KPI Monitoring

- Establish and monitor Key Performance Indicators (KPIs) in coordination with department heads.
- Work closely with department heads to develop, review,



and update Key Result Areas (KRAs) for employees.
- Administer the performance appraisal process, including self-appraisals, peer reviews, reporting manager assessments, and technical evaluations, as applicable.
- Review appraisal forms completed by employees and appraisers for completeness and consistency.
- Organize and coordinate performance review meetings with department heads and senior management.
- Compile appraisal data and submit consolidated performance reports to the Vice President.
- Coordinate final appraisal discussions and review meetings with the Director.
- Facilitate recommendations for promotions, salary increments, rewards, and other performance-linked decisions based on appraisal outcomes and management approval.

5. HR Policies, Procedures & Documentation

- Develop, review, and implement HR policies, procedures, and Standard Operating Procedures (SOPs).
- Ensure consistent implementation of HR policies across departments.
- Maintain HR documentation, employee records, policy acknowledgements, and other relevant records.
- Identify opportunities to improve HR processes, employee productivity, and operational efficiency.

6. Employee Engagement, Welfare & Recognition

- Plan and coordinate employee engagement activities, cultural events, celebrations, outings, and team gatherings.
- Organize monthly birthday and work anniversary celebrations.
- Develop and implement employee recognition initiatives, including Employee of the Month / Best Performer of the Month.
- Promote a positive, inclusive, and motivating work environment.
- Coordinate employee welfare initiatives and activities that strengthen teamwork and organizational culture.

7. Employee Relations & Grievance Management

- Maintain a harmonious work environment through regular interaction with employees.
- Understand employee concerns, grievances, and workplace challenges and coordinate appropriate resolutions.
- Escalate significant employee issues to the Vice President or relevant senior management.
- Promote effective communication between employees, department heads, and management.
- Support employee retention, discipline, and workplace relationship management.

8. General Administration & Facility Management

- Supervise and monitor administrative operations, including housekeeping, canteen, security,



and general facility management.
- Ensure cleanliness, hygiene, safety, and proper maintenance of workplace facilities.
- Coordinate with service providers and vendors to maintain the required standards of service.
- Monitor administrative expenses, service quality, and compliance with applicable organizational procedures.
- Ensure smooth day-to-day administrative operations and employee support services.

9. Reporting & Management Coordination

- Prepare and submit periodic HR and administration reports to the Vice President and Director.
- Compile manpower, attendance, payroll, recruitment, appraisal, KPI, and employee engagement data.
- Provide management with relevant HR information to support workforce planning and decision-making.
- Coordinate with department heads and senior management on HR-related matters and organizational initiatives.

10. Other Responsibilities

- Undertake additional HR, administration, employee welfare, and organizational development responsibilities as assigned by management from time to time.

Required Qualifications & Skills

- MBA / PGDM in Human Resources or a relevant qualification.
- Relevant experience in HR management and administration.
- Good knowledge of recruitment, payroll coordination, attendance management, and employee relations.
- Working knowledge of PF, Skilled Tax, and applicable labour law compliance requirements.
- Experience in performance management systems, KRAs, KPIs, and employee appraisals.
- Ability to develop HR policies, SOPs, and organizational structures.
- Strong communication, negotiation, interpersonal, and problem-solving skills.
- Proficiency in MS Excel, Word, HRMS, and related reporting tools.
- Strong leadership, decision-making, planning, and coordination abilities.
- Ability to maintain confidentiality and handle sensitive employee information professionally.

Key Performance Indicators (KPIs)

The performance of the HR Manager may be evaluated based on:

- Timely completion of recruitment and fulfilment of manpower requirements.
- Accuracy and timeliness of attendance inputs and payroll coordination.
- Timely completion of applicable statutory compliance activities.
- Effective implementation of HR policies and SOPs.
- Timely completion of employee performance appraisals and KPI reviews.
- Employee retention, engagement, and grievance resolution.
- Successful implementation of employee recognition and welfare initiatives.
- Effective supervision of administrative services and facilities.
- Accuracy and timely submission of HR reports to management.

Pay: Up to ₹1,200,000.00 per year

Work Location: In person

📌 HR Manager (Ahmedabad)
🏢 Accretion Pharmaceuticals
📍 Ahmedabad