Job Summary

We are looking for an organized and responsible Admin Executive to manage daily administrative activities and support smooth operations in a healthcare facility. The candidate will handle documentation, appointment coordination, patient records, staff coordination, vendor management, and general office administration while maintaining confidentiality and professional service standards.

Key Responsibilities

- Manage day-to-day administrative activities of the hospital, clinic, or healthcare centre.
- Coordinate patient appointments, enquiries, and administrative requirements.
- Maintain patient registration records and other administrative documentation.
- Assist with front-desk operations and coordinate with doctors, nurses, and support staff.
- Manage office supplies, stationery, equipment, and inventory records.
- Coordinate with vendors, service providers, and maintenance teams.
- Monitor housekeeping, cleanliness, and general facility-maintenance requirements.
- Maintain staff attendance, duty schedules, and administrative records as assigned.
- Assist with billing coordination, invoices, receipts, and payment documentation where required.
- Prepare daily reports, spreadsheets, letters, and other administrative documents.
- Ensure proper filing, record maintenance, and retrieval of documents.
- Handle telephone calls, emails, patient enquiries, and internal communications professionally.
- Support insurance, medical billing, and documentation teams with administrative coordination where required.
- Follow healthcare facility policies, safety procedures, and applicable administrative guidelines.
- Maintain confidentiality of patient and employee information.




- Coordinate meetings, internal communications, and departmental activities.
- Identify administrative issues and report them to the concerned manager.
- Support audits, inspections, and compliance documentation as required.

Requirements

- Graduate in any discipline; a degree or diploma in Healthcare Administration, Hospital Management, or Business Administration is preferred.
- 1–3 years of experience in administration, preferably in a hospital, clinic, diagnostic centre, or healthcare facility.
- Basic knowledge of office administration and record management.
- Proficiency in MS Office, particularly Excel, Word, and email.
- Familiarity with hospital management software is an advantage.
- Good communication, coordination, and interpersonal skills.
- Strong organizational and time-management abilities.
- Attention to detail and the ability to manage multiple tasks.
- Qualified attitude and patient-friendly behaviour.
- Ability to maintain confidentiality and handle sensitive records responsibly.

Key Skills

- Healthcare Administration
- Office Administration
- Patient Record Management
- Appointment Coordination
- Documentation and Filing
- Front Desk Coordination
- Staff Coordination
- Vendor Management
- Inventory and Office Supplies Management
- MS Office Proficiency
- Data Entry and Reporting
- Billing Documentation Support
- Communication Skills
- Organizational Skills
- Problem-Solving Skills
- Time Management
- Team Collaboration
- Adaptability and Flexibility
- Discipline and Punctuality
- Professionalism and Work Ethics

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Admin : Health Care (Nashik)
🏢 QTONET PRIVATE
📍 Nashik