Hiring: Head – HR & Administration

Company: Vipin Shah & Associates
Industry: Construction & Civil Contracting
Location: Cuffe Parade / Colaba, Mumbai
Experience: Minimum 8 Years in HR (Mandatory)
Employment: Full time | Work from Office
Salary: Based on experience and capability

About the Role

We are seeking a highly experienced, trustworthy and results-driven HR professional capable of independently heading our entire HR & Administration Department.

We operate construction and contracting projects across Mumbai, Hyderabad, Goa, Kochi (Cochin) and other locations across India. The selected candidate will be responsible for managing recruitment, manpower planning, employee relations, HR compliance and administrative coordination across all our project locations.

The candidate will have the opportunity to appoint and supervise a junior HR Executive and establish a well-organised, efficient and dependable HR department.

This is an independent leadership position requiring proven experience, sound judgment and complete ownership of responsibilities.

Key Responsibilities

- HR Leadership: Independently head the HR department, supervise junior staff, establish policies and manage HR operations across the company.
- Multi-Location Recruitment: Manage end-to-end recruitment of project managers, engineers, supervisors, billing engineers, safety personnel, administrative staff and other required personnel for projects in Mumbai, Hyderabad, Goa, Kochi and other locations.
- Manpower Planning & Mobilisation: Coordinate with project teams to anticipate staffing requirements, ensure timely recruitment, manage transfers and replacements, and prevent manpower shortages.
- Employee Relations & Retention: Handle grievances, disciplinary matters, employee welfare, conflict resolution, engagement and long-term staff retention.
- Performance & Incentive Management:



Develop and administer employee performance appraisals, KPI-based incentive programmes, rewards, recognition, salary revisions and employee benefit schemes.
- Statutory Compliance: Ensure applicable PF, ESIC, Professional Tax, labour law compliance, statutory registers, returns and employee documentation across office and project locations.
- Payroll & Attendance: Oversee attendance, leave, payroll coordination, deductions, employee records and full-and-final settlements.
- Administration & Logistics: Supervise travel bookings, employee accommodation, transportation, office administration and inter-project coordination.
- HR Policies & Systems: Establish structured recruitment, onboarding, performance management, employee welfare, disciplinary and HR reporting processes.
- Management Coordination: Report directly to management, independently resolve HR issues and ensure timely completion of responsibilities without repeated follow-ups.

Mandatory Candidate Requirements

- Minimum 8 years of substantial, hands-on HR experience, including independent responsibility for HR operations.
- Proven experience managing HR functions, employee relations and preferably leading an HR team.
- Demonstrated ability to recruit technical and non-technical personnel across multiple geographical locations.
- Strong practical knowledge of recruitment, payroll, statutory compliance, labour laws and employee management.
- Experience implementing employee performance appraisals, incentive schemes and retention programmes.




- Experience in construction, infrastructure, engineering or contracting companies strongly preferred.
- Ability to coordinate effectively with head-office management and multiple project-site teams.
- Strong leadership, communication, negotiation, organisational and problem-solving skills.
- Proficiency in Excel, HR software, recruitment platforms and reporting systems.
- Willingness to travel to project locations when required.

Personal Qualities

We are looking for someone who is honest, dependable, assertive, disciplined, proactive and capable of taking complete ownership.

The candidate must be able to command professional respect, maintain employee cooperation, resolve issues independently and ensure the HR department functions efficiently with minimum management intervention.

Career Opportunity

We offer a stable, long-term leadership opportunity with direct access to management, the authority to develop an HR team and significant scope for career advancement, increased responsibilities and performance-linked growth.

Important – Strict Eligibility

Apply only if you have a minimum of 8 years of relevant HR experience and are genuinely capable of independently heading an HR department, including recruitment and employee management across multiple project locations.

Candidates experienced only in recruitment coordination, payroll processing, routine administration or junior HR responsibilities should not apply.

We seek a capable, committed and experienced HR leader who can build a dependable department and contribute to the company's long-term growth.

Work Location: Cuffe Parade / Colaba, Mumbai (In Person)
Project Locations: Mumbai, Hyderabad, Goa, Kochi and other locations across India.

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person

📌 HR Manager (Colaba)
🏢 Vipin Shah And Associates
📍 Colaba