Position: Time Office and Dispatch Executive
Department: Administration / HR
Location: Gummidipoondi
Qualification: Any Degree
Experience: 0–1 Years
Industry: Manufacturing / Metal Processing / Recycling

Job Summary

We are looking for detail-oriented and responsible candidates for the position of Time Office and Dispatch Executive. The selected candidates will assist with employee attendance monitoring, biometric and shift data management, leave and overtime records, and dispatch coordination. The role involves maintaining accurate records and coordinating with HR, Production, Stores, and Dispatch teams to ensure smooth daily operations.

Key Responsibilities1. Time Office and Attendance Management

- Monitor daily employee attendance through biometric systems and attendance registers.
- Maintain employee in-time, out-time, shift, and late-arrival records.
- Update leave, permission, absenteeism, and overtime records.
- Assist in shift scheduling and maintain shift-wise employee data.
- Verify attendance details and report discrepancies to the HR department.
- Coordinate with department supervisors to confirm employee attendance and overtime.
- Support monthly attendance consolidation and payroll processing.
- Maintain employee records and ensure accurate data entry.

2. Dispatch and Documentation

- Monitor daily inward and outward material movements.
- Assist in coordinating dispatch activities with Stores, Production, and Logistics teams.
- Verify dispatch documents, delivery challans, invoices, and other relevant records.




- Maintain dispatch registers and update material movement details.
- Coordinate vehicle entry, loading schedules, and dispatch status updates.
- Ensure dispatch documentation is complete and properly maintained.
- Report dispatch delays, documentation discrepancies, or material movement issues to the concerned supervisor.

3. Reporting and Administration

- Prepare daily attendance, overtime, shift, and dispatch reports.
- Maintain physical and digital records systematically.
- Assist in preparing monthly attendance and payroll-related data.
- Support routine administrative activities as assigned by the reporting manager.
- Follow company policies, procedures, and documentation standards.

Required Skills

- Basic knowledge of MS Excel and MS Office.
- Good data entry and record-maintenance skills.
- Basic understanding of attendance, shift management, and dispatch documentation.
- Valuable communication and coordination skills.
- Attention to detail and accuracy in handling employee and dispatch data.
- Ability to coordinate with multiple departments.
- Willingness to learn HR, time office, and dispatch operations.

Preferred Candidate Profile

- Freshers or candidates with up to 1 year of experience.
- Candidates with exposure to manufacturing, administration, HR, or logistics will be preferred.
- Must be organized, punctual, responsible, and detail-oriented.
- Willingness to work in a manufacturing plant environment and in shifts, if required.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Time Office and Dispatch Executive (Gummidipoondi)
🏢 Sree Sumangala Metals & Industries
📍 Gummidipoondi