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Your Job

KCC is seeking an Executive Assistant to provide proactive executive support to a designated leader while serving as the operational partner to the Bangalore Site Council and broader site activities. The role enables leaders to focus on high-value priorities through effective coordination, disciplined follow-through, clear communication, and a positive employee and visitor experience.

The Executive Assistant works across organizational levels, capabilities, geographies, and external partners, applying strong organizational skills, sound judgment, discretion, and a cooperative approach. The ideal candidate anticipates needs, builds trusted relationships, manages competing priorities, and continuously improves how work gets done.

What You Will Do

xb7xa0xa0xa0 Enable effective leadership and decision-making through thoughtful calendar management, prioritization, meeting preparation, correspondence, travel coordination, and administrative support. Anticipate needs, resolve conflicts proactively, and adapt quickly as priorities change.

xb7xa0xa0xa0 Drive an effective Site Council operating rhythm by coordinating agendas, pre-reads, governance, decision records, and action tracking. Consolidate key site inputs, translate decisions into clear actions, and ensure strong ownership and follow-through.

xb7xa0xa0xa0 Strengthen site culture and employee experience by leading and coordinating initiatives that foster engagement, collaboration, recognition, and connection, including townhalls, service awards, and other site-wide experiences.

xb7xa0xa0xa0 Enable clear and consistent site communications, ensuring employees and stakeholders receive timely, relevant, and audience-appropriate information.

xb7xa0xa0xa0 Build trusted cross-functional partnerships across LIFT, Workplace Services, Security, IT, Procurement, HR Services, Talent Acquisition, and other teams to address site priorities, improve workplace experience, and support operational continuity.

xb7xa0xa0xa0 Support effective workplace and site operations by coordinating facilities and infrastructure needs, procurement, sourcing, vendors, merchandise, recognition, events,



and other requirements while demonstrating responsible stewardship of resources.

xb7xa0xa0xa0 Deliver a seamless experience for global and local leader visits by anticipating needs and coordinating agendas, itineraries, transportation, meeting logistics, stakeholder engagements, hospitality, on-site support, and changing requirements.

xb7xa0xa0xa0 Serve as a trusted liaison and partner to leaders, employees, and internal and external stakeholders, building strong relationships and handling requests and sensitive matters with sound judgment, discretion, confidentiality, and proactive communication.

xb7xa0xa0xa0 Collaborate across the Administrative Partner community to align ways of working, share knowledge and feedback, provide backup support, and enable seamless cross-site coordination.

xb7xa0xa0xa0 Imbibe PBM principles and continuously improve ways of working by fostering constructive relationships, knowledge sharing, feedback, and contribution-motivated behavior while embracing technology, simplifying processes, and identifying opportunities to improve service deliveryxa0

Who You Are (Basic Qualifications)

xb7xa0xa0xa0 Experience providing executive or senior administrative support, including complex calendar management, meetings, travel, and expense reporting.

xb7xa0xa0xa0 Experience organizing leadership meetings, town halls, events, offsites, and visits involving multiple stakeholders and logistical requirements.

xb7xa0xa0xa0 Experience coordinating governance forums, cross-functional initiatives, or business operations with multiple stakeholders, owners, and dependencies.

xb7xa0xa0xa0 Demonstrated ability to handle confidential information with discretion, sound judgment, integrity, and professionalism.

xb7xa0xa0xa0 Strong written and verbal communication skills, with the ability to tailor communication for executives, employees, visitors, vendors, and partner teams.





xb7xa0xa0xa0 Demonstrated ability to anticipate needs, manage multiple priorities, maintain organized workflows, and deliver accurate work with timely follow-through.

xb7xa0xa0xa0 Ability to build effective working relationships across functions, organizational levels, geographies, and external partners.

xb7xa0xa0xa0 Experience using Microsoft Office tools, including Outlook, Teams, Copilot, PowerPoint, Word, and Excel.

What Will Put You Ahead

xb7xa0xa0xa0 Administrative experience supporting executives, senior leaders, or large teams in a fast-paced environment. Experience using data, employee feedback, and operational indicators to prepare concise leadership updates and decision materials.

xb7xa0xa0xa0 Experience partnering with Workplace Services, Procurement, IT, Security, HR, and other enabling functions.

xb7xa0xa0xa0 Experience coordinating international executive travel, visa requirements, and high-profile leadership visits.

xb7xa0xa0xa0 Planning & driving employee engagement initiatives, site communications, recognition programs, and large-scale events.

xb7xa0xa0xa0 Demonstrated curiosity, adaptability, initiative, contribution motivation, and a continuous-improvement mindset.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how ourxa0xa0helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

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📌 Executive Assistant (Bengaluru)
🏢 Koch Business Solutions Asia Pacific Pte.
📍 Bengaluru