Role Purpose

To support corporate governance, ensure statutory compliance, and assist in smooth functioning of Board and Committee processes in line with regulatory requirements.

Key Responsibilities

1. Board & Committee Support

- Assist in organizing Board Meetings, Committee Meetings, and General Meetings
- Prepare agendas, notes, minutes, and resolutions
- Ensure compliance with Secretarial Standards (SS-1 & SS-2)

2. Statutory & Regulatory Compliance

- Ensure compliance with the Companies Act, 2013 and applicable rules
- Handle ROC/MCA filings, forms, and returns
- Maintain statutory registers and records
- Track compliance calendar and ensure timely submissions

3. SEBI & Listing Compliance

- Support compliance with SEBI (LODR) Regulations
- Assist in stock exchange filings and disclosures
- Support insider trading compliance processes

4. Documentation & Legal Support

- Draft resolutions, notices, and basic legal documents
- Maintain proper documentation and compliance records
- Coordinate with external consultants/legal advisors when required

5. Audit & Coordination

- Support internal and statutory audits related to secretarial matters
- Assist in closing audit observations
- Liaise with auditors,



regulators, and internal stakeholders

6. Compliance Tracking & Process Improvement

- Maintain compliance trackers and dashboards
- Support implementation of governance policies and SOPs
- Ensure adherence to internal compliance processes

Key Requirements

Qualification

- Qualified Company Secretary (Member of Institute of Company Secretaries of India) with Membership number

Experience

- 1 to 5 years of relevant experience in secretarial/compliance role
- Exposure to listed company compliance is an advantage

Skills & Competencies

- Working knowledge of Companies Act and basic SEBI regulations
- Good drafting and documentation skills
- Strong attention to detail and ability to meet deadlines
- Positive coordination and stakeholder management skills
- Proactive and eager to learn

Preferred Attributes

- Experience in manufacturing chemical industry (good to have)
- Familiarity with MCA portal and compliance tools

Why Join VOL

- Strong learning exposure in corporate governance
- Opportunity to work closely with leadership
- Growth-oriented and structured environment

📌 Company Secretary (Mumbai)
🏢 Vipul Organics
📍 Mumbai