1. Position Overview

NXL Technologies is seeking a US Finance & Accounting Coordinator to support and coordinate the company's US-related accounting, financial documentation, transaction records and reporting requirements.

The position will serve as an internal coordination point between NXL Technologies and its US-based CPA and accounting professionals. The individual will be responsible for collecting, organizing, reviewing, reconciling and providing financial and transaction-related information required by the CPA for accounting, tax, financial reporting and applicable US regulatory or government submissions.

The role requires good accounting knowledge, excellent English communication skills, strong attention to detail and the ability to communicate professionally with US-based accounting and professional service providers.

2. Key Responsibilities

A. US CPA & Accounting Coordination

- Act as the primary internal coordination point with NXL's US CPA and accounting professionals.
- Communicate with the CPA through email, telephone and online meetings.
- Understand information and documentation requirements received from the CPA.
- Coordinate internally to collect the required information and supporting documents.
- Provide accurate and timely financial records and documentation to the CPA.
- Follow up on outstanding accounting queries, documents and requirements.
- Maintain a proper record of information and documents provided to the CPA.
- Coordinate with the CPA regarding accounting, tax, reporting and documentation matters.
- Escalate complex accounting, tax, legal or regulatory matters to management and the appropriate professional advisor.

B. Digital Asset Transaction Records

- Maintain organized records relating to the company's digital asset transactions and activities.
- Collect and maintain transaction information relating to purchases, sales, transfers, deposits, withdrawals, fees and other relevant transactions.
- Coordinate transaction records received from digital asset platforms, exchanges, wallets, banks and other relevant sources.
- Reconcile transaction records with available statements and supporting documentation.
- Identify missing information, discrepancies or inconsistencies and coordinate internally to obtain clarification.
- Prepare transaction schedules and supporting files in formats required by the CPA.
- Ensure that relevant transaction records are complete, properly documented and readily available for accounting and reporting purposes.

C. US Accounting & Financial Documentation

- Maintain records of invoices, receipts, bank statements, payment records, expenses and other financial documents.
- Assist in organizing financial information required for maintaining books and preparing financial reports.
- Support the CPA in reconciliation and accounting-related information requests.
- Maintain proper documentation for business expenses and financial transactions.
- Assist in preparing periodic financial summaries and transaction reports for management and the CPA.
- Maintain an organized and secure digital filing system for financial and accounting records.

D.



US Tax & Government Submission Support

- Coordinate with the CPA regarding information required for applicable US tax, accounting and regulatory submissions.
- Prepare and provide transaction schedules, financial records and supporting documents requested by the CPA.
- Track requirements and deadlines communicated by the CPA.
- Follow up with the CPA regarding pending filings, submissions and documentation.
- Maintain copies and records of documents submitted through the CPA.
- Assist management and the CPA by ensuring that requested information is complete, accurate and available within required timelines.
- Important: The position is a coordination and operational support role. Professional accounting, tax, legal and regulatory decisions and filings will remain the responsibility of the company's appointed CPA and other qualified skilled advisors.

E. Internal Finance & Operations Coordination

- Coordinate with management, finance, operations and administrative teams to obtain required information.
- Follow up with relevant personnel regarding missing transaction details and supporting documents.
- Maintain confidentiality of financial, business and transaction-related information.
- Prepare internal status reports on pending accounting and documentation matters.
- Maintain trackers for outstanding CPA requests, submissions and follow-ups.
- Assist management in ensuring that financial and operational records are maintained in an organized manner.

F. Legal & Compliance Documentation Support

- Assist management and professional advisors with the collection and organization of corporate and compliance documentation.
- Coordinate with legal, accounting and compliance professionals when required.
- Maintain records of agreements, registrations, corporate documents and other relevant documentation.
- Assist in responding to documentation requests from authorized professional advisors and authorities.
- Track pending documentation and follow up with relevant internal or external parties.

3. Communication Responsibilities The position requires regular professional communication with US-based CPA and professional service providers. The candidate should be able to:

- Communicate confidently and professionally with US CPA officials.
- Handle professional email correspondence independently.
- Participate in calls and online meetings with US-based professionals.
- Clearly explain financial and transaction-related information.
- Understand accounting, financial and business terminology.
- Obtain clarification when instructions or requirements are unclear.
- Communicate effectively in English with minimal supervision.

4. Required Qualifications

- Bachelor's degree in Commerce, Accounting, Finance, Business Administration or a related field.




- Basic to strong understanding of accounting principles.
- Previous experience in accounting, finance operations, audit coordination, administration or a related role.
- Excellent spoken and written English communication skills.
- Good working knowledge of MS Excel / Google Sheets.
- Strong documentation and record-keeping skills.
- Good analytical and reconciliation skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential financial and corporate information.
- Strong coordination, follow-up and organizational skills.

5. Preferred Experience Preference will be given to candidates with experience in:

- US accounting or US business operations.
- Working with a US CPA or accounting firm.
- International accounting or finance operations.
- Digital asset transaction records and reconciliation.
- Bank and financial transaction reconciliation.
- QuickBooks or similar accounting software.
- Financial reporting and documentation.
- Tax or audit coordination.
- Corporate, legal or compliance documentation.
- Working with international clients or professional service providers.

6. Key Skills

US CPA Coordination

- Accounting Operations
- Financial Documentation
- Transaction Reconciliation
- Digital Asset Transaction Records
- US Business Operations
- MS Excel / Google Sheets
- Financial Data Management
- Professional English Communication
- Documentation Management
- Compliance Coordination
- Deadline & Follow-up Management
- Confidentiality & Data Security
- Attention to Detail

7. Key Performance Indicators (KPIs) Performance will be evaluated based on:

- Accuracy and completeness of financial and transaction records.
- Timely submission of required information to the CPA.
- Timely response to CPA queries and requests.
- Accuracy of reconciliations and supporting documentation.
- Proper maintenance and organization of financial records.
- Timely completion of internal follow-ups.
- Quality and professionalism of communication with US-based professionals.
- Effective tracking of accounting and reporting deadlines.
- Proper handling of confidential information.

8. Ideal Candidate Profile The ideal candidate should have a combination of accounting knowledge, finance operations experience, administrative capability, strong English communication skills and attention to detail. The candidate should be comfortable working with financial and transaction data and communicating directly with US-based CPA professionals. The individual should be capable of independently coordinating documentation, following up on accounting requirements and ensuring that accurate and complete information reaches the CPA within the required timelines.

Experience with digital asset transactions, international financial operations or US accounting processes will be an added advantage.

The candidate will function as an internal finance and accounting coordination point for NXL's US operations, supporting management and the appointed CPA in maintaining accurate records and completing accounting, tax and applicable regulatory requirements.

Work Location: In person

📌 US Finance & Accounting Coordinator (Kochi)
🏢 Syrusin
📍 Kochi