Senior HR Executive / Assistant HR Manager

Vertaxis Futuretech Pvt. Ltd. | Dhayari, Pune |

About Vertaxis

Vertaxis Futuretech Pvt. Ltd. designs and manufactures LED display solutions: industrial displays, transport displays, smart city displays and sports displays. The company was founded by electronics engineers with over 20 years of experience in embedded product development, and has grown to a turnover of approximately INR 15 Cr with a team of about 70 people across a sales office and a production unit in Dhayari, Pune.

Our 600 plus customers include Tata Steel, Tata Motors, JSW, UltraTech Cement, IOCL, K Raheja, Lodha Group, VJ group, Adani, AIT, TCS and many large and mid-sized enterprises across India.

We are now building the HR function that a growing manufacturing company needs: structured, compliant and people-friendly. This role will shape it.

Role at a Glance

- Position: Senior HR Executive / Assistant HR Manager (HR Operations and Compliance)
- Department: Human Resources
- Location: Dhayari, Pune (sales office and production unit, about 1.5 km apart; the role covers both sites)
- Reports to: Director / Managing Director
- Employment type: Full-time, on-site (Monday to Saturday, as per company schedule)
- Experience: 4 to 8 years in HR, with at least 2 years in a manufacturing or engineering company
- Openings: 1

Why This Role Exists With 70 employees across two locations, Vertaxis needs a hands-on HR professional who can run day-to-day HR operations end to end, keep the company fully compliant with labour laws, hire quickly for both office and shop-floor roles, and keep the workforce engaged and stable. You will be the single point of ownership for HR, working directly with the leadership team.

Key Responsibilities1. Recruitment and Onboarding

- Work with department heads to plan manpower needs, and prepare and approve job descriptions for office and plant roles (engineers, technicians, assemblers, sales, accounts, stores, quality and others).
- Source candidates through job portals, LinkedIn, employee referrals, ITI and diploma colleges, local networks and recruitment consultants; screen, shortlist, schedule and coordinate interviews.
- Manage offer letters, appointment letters, background and reference checks, and joining formalities.
- Run structured induction for recent joiners, including company policies, safety and site orientation.
- Maintain hiring metrics: time to fill, cost per hire, source effectiveness and offer acceptance.

1. HR Operations, Attendance and Payroll Inputs

- Maintain accurate digital and physical employee personnel files for both locations.
- Manage attendance, shifts, overtime, leave and holiday records across the office and the plant.
- Collect, verify and finalise monthly payroll inputs (attendance, overtime, deductions, incentives, advances) and coordinate with Accounts or the payroll processor. Review payroll output for accuracy.
- Manage employee benefits: group medical and accident insurance, PF, ESIC, gratuity and other applicable benefits,



including insurance claims and vendor follow-up.
- Coordinate F&F; settlements and exit formalities.

1. Statutory Compliance (Core Accountability)

- Ensure timely registrations, returns and payments under applicable laws, including PF, ESIC, Professional Tax, Maharashtra Labour Welfare Fund, Payment of Bonus, Payment of Gratuity, Minimum Wages, Factories Act, Shops and Establishments Act, Contract Labour (if applicable) and the new Labour Codes as they apply to the company.
- Maintain statutory registers, notices and display requirements at both sites; prepare for inspections and audits by labour, factory, PF and ESIC authorities.
- Ensure the Internal Committee under the POSH Act is constituted, trained and compliant, and that annual reporting is done.
- Track compliance of contractors and manpower agencies working at the plant (licences, PF/ESIC remittance, wage payment).
- Support the company in factory safety and EHS compliance together with the production head (training records, accident reporting, PPE issue and records).
- Work with the external labour law consultant or CA, and keep a compliance calendar with no missed due dates.

1. Employee Relations and Engagement

- Be the first point of contact for employee queries and grievances at the office and on the shop floor, handled with fairness and confidentiality.
- Handle disciplinary matters in line with law and company policy: show-cause notices, domestic inquiries, warnings and documentation.
- Plan engagement activities, festival and recognition events, and regular two-way communication with the plant team.
- Track attrition, absenteeism and exit-interview insights, and suggest practical retention actions.

1. Performance Management, Training and Policies

- Run the annual or half-yearly appraisal cycle: goal setting, review forms, calibration support and salary revision inputs.
- Identify training needs with department heads and organise technical, soft-skill and safety training; maintain training records.
- Draft, update and implement HR policies (leave, attendance, code of conduct, travel, separation, POSH, etc.) and the employee handbook.
- Maintain job grades and salary structures, and benchmark compensation against the local market.

1. HR Reporting and Systems

- Prepare monthly HR dashboards for management: headcount, attrition, hiring status, absenteeism, overtime, compliance status and cost.
- Use and improve HRMS, attendance software or Excel-based systems; suggest automation to reduce manual work.

1. Limited Administration Support (as needed)

- Support the administration team on employee travel, guest house or accommodation, ID cards,



uniforms and facility-related coordination between the two locations.
- Take minutes of HR and management review meetings where required.

Required Qualifications and Experience
- Bachelor's degree with an MBA, PGDM or MSW in HR / Personnel Management. Candidates with a PG diploma in Labour Laws or Industrial Relations are preferred.
- 4 to 8 years of HR experience, including at least 1-2 years in a manufacturing, engineering or electronics company with a workforce of 50 or more.
- Hands-on experience with end-to-end HR operations and statutory compliance (PF, ESIC, PT, LWF, Bonus, Gratuity, Factories Act).
- Experience handling both white-collar and blue-collar employees.
- Working knowledge of payroll inputs, salary structures and CTC calculation.

Skills and Competencies
- Strong working knowledge of Indian labour laws and the Maharashtra-specific rules.
- Good command of MS Excel (lookups, pivot tables, MIS reports), MS Word and Google Workspace; comfortable with HRMS or payroll software.
- Clear communication in English, Marathi and Hindi (spoken Marathi and Hindi are significant for dealing with plant staff).
- Ability to handle sensitive matters with discretion, and to be firm but fair.
- Self-starter who can work independently in a small, fast-moving organisation and juggle recruitment, compliance and employee issues at the same time.
- Good organisational and documentation skills, with attention to detail and deadlines.

Good to Have
- Experience in an SME or a founder-led company.
- Exposure to contract labour management and manpower agencies.
- Certifications such as SHRM, HRCI or equivalents.
- Experience setting up HR policies, SOPs or an HRMS from scratch.

What Success Looks Like in the First 12 Months
- A compliance audit completed in the first 60 days, with all gaps closed and a compliance calendar in place.
- Updated HR policies and handbook rolled out to all employees.
- Open positions filled within agreed timelines, with lower attrition in key roles.
- Reliable attendance and payroll process with zero or minimal errors.
- A working performance appraisal cycle and monthly HR MIS for the leadership team.

Compensation and Benefits
- Salary: As per market standards & based on experience and fit
- PF, ESIC (as applicable), WC policy, Accident insurance, performance bonus as per policy
- Paid leave and holidays as per company policy
- Opportunity to grow into HR Manager as the company scales
- Direct exposure to the leadership team and ownership of the entire HR function

How to Apply Send your CV with the subject line "Application: Sr. HR Executive / Asst. HR Manager – Pune" to:
- Email: [email protected]
- WhatsApp: Omkar: (phone hidden) Snehal: (phone hidden)

Vertaxis Futuretech is an equal opportunity employer. We welcome applications from all qualified candidates, and women candidates are especially encouraged to apply. Pay: ₹25,000.00 - ₹38,000.00 per month

Work Location: In person

📌 Sr. HR Executive (Pune)
🏢 VertAxis Futuretech
📍 Pune