STRATEGY

- Manage short term and long-term admin departmental plans, budgets and appropriate MIS and reporting processes.
- work closely with the operations, finance, HR, IT and other teams for co-ordination of various organizations tasks and activities.
- Need to formulate policies governing the admin activities and functions.
- Need to develop operating plans for the effective running of the admin team.
- Support in the cascading of elements of the operating plan to reporting teams.
- Need to evaluate periodically the admin strategy and plan to ensure alignment and high level of contribution to overall organizational effectiveness.

OPERATIONAL

· SECURITY AND SAFETY

- Need to lay down processes for securing all Revmax assets and their movement into and outside of Revmax offices.
- Suggest on methods and technology to be used to secure the safety and of Revmax offices.
- Monitor the approved methods and technology (e.g. CCTV, Access control etc.) and assume responsibility for smooth running and positive maintenance of all systems and equipment.
- Ensure that security and safety meet standards required under ISO.

· FACILITY MANAGEMENT

- Housekeeping & Hygiene Oversight: Manage daily staff briefings, shift schedules, and uniform standards. Conduct at least twice-daily inspections of all common areas, lounges, and restrooms, ensuring spotless cleanliness, dry flooring, and signed logbooks.
- Maintenance & AMCs: Ensure timely repairs of non-IT assets (furniture, fixtures, AC systems) and manage Annual Maintenance Contracts (AMCs) for scheduled preventive maintenance. Coordinate quarterly pest control across all offices.
- Pantry & Stock Management: Monitor hygiene and stock levels for pantry supplies (tea, coffee, biscuits, crockery) and cleaning materials (bleach, gloves, floor cleaners). Enforce proper usage of pantry gadgets and washbasins to prevent drainage blockages.
- Utilities, Billing & Administration: Track and process timely payments for utility bills, rent sheets, housekeeping invoices, and vendor bills. Manage new joinee seat allocations, mobile/SIM card issuances, visitor discipline, and entry protocols.
- Renovations & Cost Control: Coordinate office renovation works by obtaining competitive quotations from at least three contractors to ensure quality and timely execution.



Proactively identify and eliminate operational wastages and unnecessary costs.
- · TRAVEL

§ Support in the formulation of Travel policy for Revmax striking a good balance between costs and the desire to provide good and comfortable experience to Revmax employees.

§ Assist in entering into corporate deals with hotels, travel agents, airlines and manage such relationships and keep constantly exploring new ideas, vendors etc. along with keeping oneself abreast of the evolving services and solutions in the hospitality industry.

§ Assist in putting mechanisms and processes in place to support Revmax employees for all their visa / ticketing / hotel / forex and travel arrangements.

§ Keep exploring the need to provide for comfortable guest house, service apartments as an acceptable alternative to hotels where volumes justify and play a lead role in managing the guest house and identification of service apartments with the objective to find the right balance between comfort and costs.

· Vehicle Management

§ Manage the company's fleet of 12 vehicles, ensuring they are safe, compliant, and well-maintained.

§ Implement a daily routine of inspecting driver checklists to assess vehicle condition and address any minor repairs or issues suggested by drivers promptly.

§ Conduct daily monitoring of the BPCL portal for Petro- card balances and the ICICI wallet for Fastag balances to ensure sufficient funds for uninterrupted travel.

§ Proactively manage and schedule all vehicle-related compliance, including the timely renewal of insurance policies, PUC certificates, and regular servicing.

§ Regularly monitor the Maharashtra Traffic Police E-challan portal and take necessary action.

§ Keep track of kilometer usage, monitor log sheets, and escalate any abnormal usage or misuse to the relevant department head/HR.

· AUDIT AND PROCESS IMPROVEMENT





Ensure that various admin processes are replicated and run with consistency across all Revmax offices.

Endeavor to keep learning and improving upon admin services and put in place mechanisms to share learning and deploy improvements consistently across all offices.

- § Audit all admin processes across offices and share important findings and plan to address concerns / shortcomings that may get identified as a result of such audit.

Pay: ₹50,000.00 - ₹60,000.00 per month

Advantages

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund

Application Question(s):
- How many years of experience do you have managing administrative teams, including supervising internal admin staff and outsourced personnel such as office boys and drivers?
- What is your experience in managing short- and long-term departmental plans, preparing administrative budgets, and publishing regular MIS reports?
- Describe your hands-on experience overseeing end-to-end facility management, including housekeeping standards, Annual Maintenance Contracts (AMCs), utility tracking, and processing vendor bills and rent sheets.
- Have you managed office renovation projects? How do you ensure cost control and quality work by gathering and evaluating competitive quotations from multiple contractors?
- What is your experience maintaining office security protocols, handling access control systems/CCTV monitoring, and ensuring adherence to ISO standards?
- his role involves managing a corporate fleet of 12 vehicles. Do you have experience monitoring driver log sheets, managing fuel/toll portals (such as BPCL Petro-cards and ICICI Fastag wallets), and handling vehicle compliance like insurance renewals, PUCs, and e-challan portals?
- What is your experience in formulating travel policies, managing corporate relationships with hotels and travel agents, and overseeing guest houses or service apartments?
- How do you approach team selection, performance evaluations, grooming staff, resolving conflicts, and handling employee grievances?
- This position requires being on call 24/7 and occasionally providing off-hours support for scheduled maintenance or critical operational tasks to minimize business disruption. Are you comfortable with this work arrangement?

Work Location: In person

📌 Sr Admin manager (CBD Belapur)
🏢 Revmax Telecom Infrastructures
📍 CBD Belapur