The incumbent will be responsible for managing procurement operations, vendor relationships, contract administration, asset management, and administrative services to ensure seamless organizational functioning and cost-effective procurement practices.

Key Responsibilities:

1. Procurement &
- Vendor Management:

- Manage end-to-end procurement activities, including sourcing, vendor evaluation, negotiations, purchase orders, and delivery coordination.

- Develop and maintain relationships with vendors and service providers to ensure quality, cost efficiency, and timely delivery.

- Conduct vendor assessments and monitor vendor performance against agreed service levels.

- Negotiate commercial terms, pricing, and contracts to achieve cost optimization and value enhancement.

- Ensure compliance with procurement policies, procedures, and approval frameworks.

- Coordinate with internal stakeholders to understand procurement requirements and ensure timely fulfillment.

1. Contract Management:

- Maintain and monitor vendor contracts, service agreements, and AMCs.

- Track contract validity and initiate timely renewals.

- Ensure vendors adhere to contractual obligations, SLAs, and agreed deliverables.

- Maintain proper documentation and records of all contracts and agreements.

1. Asset &
- Inventory Management:

- Manage fixed assets, including asset allocation, tracking, verification, and record maintenance.

- Oversee inventory management for office supplies, stationery, pantry items, and other consumables.





- Monitor stock levels and ensure optimum inventory availability.

- Maintain material inward and outward records and ensure proper documentation.

1. Administration &
- Facility Management:

- Coordinate facility management activities, including housekeeping, security, repairs, and maintenance.

- Ensure smooth functioning of office infrastructure and workplace facilities.

- Manage issuance of joining kits, ID cards, access cards, mobile connections, and other employee resources.

- Coordinate guest house arrangements and travel-related administrative requirements.

- Monitor project-related administrative work at corporate office and branch locations.

- Manage petty cash as per company policy and maintain related records.

1. Compliance &
- Stakeholder Coordination:

- Liaise with external agencies and government authorities, including municipal bodies, fire department, police, and regulatory agencies, as required.

- Support audits and ensure compliance with administrative and procurement processes.

- Escalate service gaps, security concerns, and operational issues to relevant stakeholders for timely resolution.

Desired Candidate Profile:

Qualification

- Graduate/Post Graduate from a recognized university.

- Additional certification in Procurement, Supply Chain, Materials Management, or Administration will be an advantage.

Experience

- 4-8 years of experience in Procurement, Vendor Management, Administration, and Facility Management.

- Experience in corporate procurement and contract management preferred.

📌 Senior Executive - Procurement & Administration (Gurugram)
🏢 Securitas
📍 Gurugram