We're looking for an Executive Assistant who wants to own outcomes, not just manage a calendar.

Empowrd AI is hiring a Senior Executive Assistant to the CEO who can bring structure to complexity, protect the CEO's time, drive priorities forward, and make sure things get done without constant follow-ups. If you've supported a busy founder, managed competing priorities, coordinated teams, chased deliverables, and can spot what needs to happen next before being asked, we'd like to hear from you.

We're not looking for someone who simply takes instructions. We're looking for someone who takes ownership.

Why Empowrd?

We're an early-stage, bootstrapped company, building quickly. We're 18 months old, revenue has grown roughly 10x in six months. We operate a done-with-you model, working closely with clients to improve their marketing and generate meaningful business outcomes. As we scale, our CEO needs someone who can create capacity, bring clarity, and keep the business moving.

What you'll do

1. Run the CEO's week

You'll help the CEO focus on the work that matters most. You'll be responsible for:

- Managing a busy calendar across multiple time zones.
- Scheduling meetings and coordinating stakeholders.
- Protecting focus time and prioritising commitments.
- Anticipating scheduling conflicts and resolving them proactively.
- Ensuring meetings have transparent agendas, preparation and follow-ups.
- Understanding when the CEO needs to focus, execute, make decisions or think strategically.
- Collaborate with the CEO Partner (other Co-Founder) to achieve goals and tasks.

2. Chase deliverables and drive accountability

- Follow up with team members on outstanding deliverables.
- Collect, consolidate and organise information from different stakeholders.
- Prepare consolidated client tracking data and management updates.
- Track deadlines, commitments and progress.
- Escalate delays and risks before they become problems.
- Ensure the CEO receives the right information in the right format, at the right time.

3. Own inbox and communication management

- Email and inbox organisation.
- Prioritising important messages.
- Drafting and responding to routine communications.




- Coordinating with clients, suppliers and internal teams.
- Managing supplier conversations, including branding and related operational matters.
- Tracking conversations requiring decisions or follow-ups.

4. Coordinate hiring and internal operations

- Manage scheduling for CEO-led hiring processes, including engineering and marketing-related roles (in partnership with the Talent Acquisition partner).
- Co-create onboarding sessions for new hires.
- Coordinate with internal teams on operational priorities.
- Keep processes organised and moving forward.

5. Build documents and organise information

- Preparing, formatting and proofreading documents.
- Building trackers, summaries and reports.
- Updating and maintaining reports, documents, presentations and ensuring correct filing and access to documents.
- Consolidating information from multiple sources.
- Working confidently with Google Docs, Google Sheets, Excel and CSV files.
- Maintaining organised records and documentation.
- Ensuring information is accurate, accessible and ready when needed.

6. Find the next hour

- What's taking too much of the CEO's time?
- What can I take ownership of?
- Which processes can be simplified?
- What needs attention before it becomes urgent?
- What can I solve without escalating?
- How can I make tomorrow easier than today?

What we're looking for

- Proven experience supporting a busy founder or CEO, ideally in a tech company or fast-growing startup.
- You must be tech savvy and know how to leverage technology for best outcomes.
- Strong expertise in calendar, inbox, priority management, and operational coordination.
- Excellent communication skills, with the confidence to manage stakeholders and drive deliverables.
- Strong organisational skills,



attention to detail and the ability to manage competing priorities.
- Proficiency in Claude, Asana, Google Workspace, Excel and other productivity tools.
- A proactive, resourceful problem-solver who works independently, anticipates needs and remains composed under pressure.
- High levels of ownership, sound judgement, confidentiality and adaptability.

How you work matters

- You must be curious and intelligent have high energy and know how to channel your energy positively.
- Anticipates needs rather than waiting for instructions (you need to take initiative and be proactive without being asked or prompted).
- Understands the CEO's priorities and adapts to different working styles and situations.
- Can take an unclear request, figure out what's needed and deliver a complete outcome.
- Knows when to act independently and when to escalate.
- Gets things done through others without creating unnecessary friction.
- Remain calm and reliable when priorities change.
- Takes genuine ownership of helping the business succeed.
- Ensures internal communication flows effectively.

Working with our CEO You'll work directly with a founder who moves quickly, makes decisions fast, and maintains high standards. The CEO values transparent communication, high energy, intelligence and emotional regulation, initiative, reliability, and people who can keep pace with a growing business. You'll need to understand the bigger picture, anticipate what's coming next, and confidently take ownership of the details. We won't measure your success by the number of meetings you schedule or emails you manage.

The opportunity

Fully remote — preference for candidates based in India or South Africa.

U SD 1,500–1,800 per month , depending on experience.

Full-time — flexibility to align with the CEO's schedule and business requirements, including relevant time-zone overlap.

You'll work directly with the CEO and gain exposure to the decisions, challenges and opportunities involved in scaling a fast-growing business. Being an early joiner means your responsibilities and opportunities can grow as the company scales.

📌 Senior Executive Assistant to the CEO (India)
🏢 Empowrd AI
📍 India