Position EA to Director Department Administration / Director's Office Reports To Director Industry Real Estate Development Location Jaipur, Rajasthan Mandatory Qualification Graduate in any discipline — mandatory Preferred Qualification MBA preferred Experience 8–10 years of experience as an Executive Assistant / Personal Assistant / Executive Support professional.

Role Purpose

Responsible for managing the Director's calendar, confidential correspondence, meeting minutes, travel, and communication — including MIS reporting, cross-functional action tracking, document preparation, and priority coordination — to ensure seamless and efficient support to the Director.

Key Responsibilities ● Manage the Director's calendar, appointments, and scheduling priorities. ● Handle confidential correspondence and follow-ups with discretion. ● Prepare accurate meeting minutes and track action items to closure. ● Coordinate domestic and international travel arrangements and itineraries. ● Manage internal and external communication on behalf of the Director. ● Prepare and maintain MIS reports and dashboards for leadership review. ● Track cross-functional actions and follow-ups across departments. ● Prepare documents, presentations, and briefing notes for meetings. ● Coordinate and prioritize competing demands on the Director's time. ● Liaise with internal stakeholders and external contacts for smooth coordination.



● Maintain confidentiality and professionalism in handling sensitive matters.

Key Result

Areas &

- Performance Indicators KRA Area KPI / Measure Target Wt. Calendar &
- Schedule Mgmt. Timely scheduling, zero conflicts No missed/overlapping appointments 25% Confidentiality &
- Discretion Handling of sensitive information No breaches, full compliance 15% Meeting Minutes &
- Follow-up Accuracy and timeliness of minutes Circulated within 24 hrs, actions tracked 15% Travel Coordination Accuracy of travel planning Zero logistic issues 15% MIS &
- Reporting Timeliness and accuracy of reports Weekly, error-free reports 15% Cross-Functional Coordination Action tracking across departments On-time closure of action items 100% Communication &
- Document Prep Quality of correspondence and documents Error-free, timely delivery 5% Competencies We Are Looking For ● Solid communication and interpersonal skills, both written and verbal. ● High level of discretion, integrity, and confidentiality. ● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). ● Excellent minute-taking and documentation skills. ● Strong follow-up discipline and ownership of action items. ● Ability to multitask and manage competing priorities under pressure. ● Professional demeanor with strong organizational and time-management skills.

📌 Secretary / Executive Assistant (Jaipur)
🏢 Urbangaon Properties Private
📍 Jaipur