School Operations & Administration Manager

Department: School Administration & Operations

Reporting To: School Management / Authorised Management Representative

Coordination With: Principal & Head of the Institution

Role Purpose To ensure the smooth, safe, efficient, and compliant functioning of the school by managing administrative operations, infrastructure, logistics, support services, and operational resources, with direct reporting and accountability to the School Management.

Roles and Responsibilities

- School Administration: Oversee daily administrative functions, office operations, records, correspondence, and documentation.
- Infrastructure and Maintenance: Monitor campus maintenance, classrooms, sanitation, electricity, water supply, repairs, and facility readiness.
- Safety and Security: Coordinate security personnel, visitor management, emergency preparedness, and applicable safety requirements.
- Transport Management: Supervise transport operations, vehicle documentation, routes, drivers, attendants, and applicable safety procedures.
- Support Staff Management: Monitor the deployment, attendance, and performance of housekeeping, security, maintenance, and other non-teaching personnel.
- Procurement and Inventory: Coordinate quotations, vendor management, purchases, stock registers, and asset records as per management-approved procedures.
- Financial and Operational Control: Maintain operational expenditure records, submit bills and supporting documents, monitor approved budgets, and obtain necessary financial authorisations.
- Regulatory Documentation: Track the validity and renewal of applicable operational certificates, licences, safety documents, and statutory records.
- Human Resources Administration:



Coordinate attendance, leave records, joining formalities, and administrative documentation for non-teaching staff, as authorised.
- Events and Examination Logistics: Arrange infrastructure, equipment, transport, and other operational requirements for school events and examinations.
- Reporting and Accountability: Submit periodic reports on operations, expenditure, maintenance, staffing, safety, and pending matters directly to the School Management.
- Coordination with the Principal: Coordinate operational requirements affecting academic functioning and implement approved administrative decisions without interfering with the Principal's designated academic responsibilities.

Reporting and Authority
- The Manager shall report directly to the School Management / Authorised Management Representative and remain accountable for assigned operational responsibilities.
- All financial commitments, procurement, expenditure, and contractual decisions shall be subject to the prescribed approval and delegation of authority.
- Matters requiring academic decisions shall be referred to the Principal & Head of the Institution.
- Significant operational risks, safety concerns, compliance gaps, and pending approvals shall be escalated promptly to the Management.
- The Manager shall maintain transparent records and submit periodic operational updates as directed by the Management.

Note: This role is operational and administrative in nature. Statutory responsibilities shall remain with the persons or authorities designated under applicable laws and CBSE requirements. Pay: ₹40,000.00 - ₹50,000.00 per month

Advantages

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 School Operations & Administration Manager (Kharadi)
🏢 OWS WORLD SCHOOL (Formerly known as Oxford World School)
📍 Kharadi