JOB DESCRIPTIONPosition: Purchase Manager – Civil Engineering / Construction

Department: Purchase / Procurement

Reports To: Managing Director / General Manager / Project Head

Industry: Civil Engineering & Construction

Employment Type: Full-Time

Job Purpose The Purchase Manager is responsible for planning, sourcing, negotiating, purchasing, and ensuring timely delivery of construction materials, equipment, tools, and services required for various project sites. The role ensures that all purchases meet required technical specifications, quality standards, project schedules, and approved budgets while maintaining reliable relationships with suppliers and vendors.

Key Responsibilities

1. Procurement Planning

- Coordinate with Project Managers, Site Engineers, Planning Engineers, and Stores personnel to understand material requirements.
- Review Purchase Requisitions (PR/MR) received from project sites.
- Prepare procurement schedules based on project requirements and construction programmes.
- Identify long-lead materials and initiate procurement well in advance to avoid project delays.
- Monitor pending purchase requirements and ensure timely closure.

2. Vendor Identification & Development

- Identify suitable manufacturers, authorised dealers, suppliers, and service providers.
- Obtain quotations from multiple vendors and prepare comparative statements.
- Evaluate vendors based on price, quality, delivery capability, payment terms, past performance, and reliability.
- Develop alternate suppliers for critical construction materials to reduce procurement risk.
- Maintain and periodically update the Approved Vendor List.

3. Negotiation & Purchase Orders

- Negotiate prices, discounts, credit periods, transportation charges, delivery schedules, warranties, and other commercial terms.
- Ensure purchases are made at competitive market rates without compromising quality.
- Prepare and issue Purchase Orders (POs) with clear specifications, quantities, rates, taxes, delivery locations, and commercial terms.
- Obtain necessary management approval before finalising major purchases.
- Maintain proper records of quotations, comparative statements, approvals, and Purchase Orders.

4. Construction Material Procurement Handle procurement of materials including, but not limited to:

- Cement and construction chemicals
- TMT/Reinforcement steel and structural steel
- M-Sand, P-Sand and aggregates
- Ready-Mix Concrete (RMC)
- Bricks, blocks and AAC blocks
- Tiles, granite, marble and other flooring materials
- Doors, windows, glass and hardware
- Paints and finishing materials
- False ceiling and interior materials
- Scaffolding and shuttering/formwork materials
- Safety materials and PPE
- Tools, machinery, equipment and consumables
- Other civil, structural and MEP materials required for projects

5. Technical & Quality Coordination

- Ensure Purchase Orders comply with approved BOQ, drawings, specifications, makes/brands, and project requirements.




- Coordinate with technical teams before placing orders for specialised materials.
- Arrange material samples, technical data sheets, catalogues, and manufacturer approvals when required.
- Coordinate with QA/QC and site teams regarding material quality issues.
- Ensure rejected or defective materials are replaced by suppliers promptly.

6. Delivery & Logistics

- Follow up with vendors for timely dispatch and delivery of materials to project sites.
- Coordinate transportation and logistics where required.
- Monitor critical deliveries to ensure construction activities are not affected by material shortages.
- Coordinate with Site Stores for receipt, inspection, and documentation of delivered materials.
- Resolve shortages, damages, incorrect supplies, and delayed deliveries.

7. Cost Control & Market Analysis

- Monitor market prices of major construction materials such as cement, steel, RMC, aggregates, and finishing materials.
- Maintain historical purchase-price data for comparison and negotiation.
- Identify opportunities for bulk purchasing, rate contracts, and annual agreements.
- Support management in reducing procurement costs without compromising required quality.
- Compare budgeted material costs against actual procurement costs and highlight significant variations.

8. Vendor & Payment Coordination

- Verify supplier invoices against Purchase Orders, delivery challans, and Goods Receipt Notes (GRN).
- Coordinate with Accounts Department for invoice processing and vendor payments.
- Resolve discrepancies relating to rates, quantities, taxes, freight, and other commercial terms.
- Monitor supplier credit limits and payment terms.
- Maintain professional relationships with key suppliers.

9. Inventory & Stores Coordination

- Coordinate with Stores Department regarding stock availability before making new purchases.
- Avoid excess procurement and unnecessary inventory.
- Monitor consumption of high-value and frequently used construction materials.
- Assist in identifying slow-moving, surplus, and obsolete materials.
- Facilitate inter-site transfer of available materials wherever economically beneficial.

10. MIS & Documentation

- Maintain Purchase Order registers and procurement trackers.
- Prepare weekly/monthly procurement status reports.
- Maintain vendor-wise and material-wise purchase records.
- Prepare reports on pending Purchase Requisitions, Purchase Orders, deliveries, and payments.
- Maintain proper documentation for internal audits and management review.

Key Performance Indicators (KPIs) Performance may be measured based on:




- On-time availability of materials at project sites
- Procurement cost savings
- Reduction in emergency/local purchases
- Purchase Order turnaround time
- Vendor delivery performance
- Material quality and rejection rate
- Number of reliable/approved vendors developed
- Compliance with approved procurement procedures
- Reduction in material shortages and project delays due to procurement
- Accuracy of procurement documentation and MIS reports

Educational Qualification
- Preferred: Any Degree/B.E./B.Tech/Diploma in Civil Engineering
- Candidates with qualifications in Supply Chain Management, Materials Management, or Procurement with strong construction-industry experience may also be considered.

Experience
- Preferred: 7–15 years of procurement/purchase experience in civil engineering or construction companies.
- Experience in industrial buildings, factories, warehouses, commercial buildings, institutional projects, and residential construction will be an advantage.
- Should have strong knowledge of local construction-material suppliers and market rates.

Required Skills
- Strong knowledge of civil construction materials and specifications
- Vendor sourcing and development
- Commercial negotiation and cost analysis
- Purchase Order preparation and administration
- Construction-material price analysis
- Supplier performance management
- Inventory and stores coordination
- Basic understanding of GST and purchase-related taxation
- Good knowledge of MS Excel and procurement/MIS reporting
- ERP/accounting software knowledge will be an advantage
- Strong communication and negotiation skills
- Ability to handle multiple project requirements simultaneously
- Ability to work under project deadlines and procurement pressure

Preferred Candidate Profile The ideal candidate should have hands-on experience managing procurement for multiple construction sites and possess a solid supplier network. The candidate should be commercially competent, technically aware of construction materials, systematic in documentation, and capable of ensuring the right material, right quality, right quantity, right price, and right delivery time for every project. Authority & Accountability The Purchase Manager shall be responsible for ensuring that procurement activities are carried out strictly in accordance with company policies, approved specifications, budgets, and management authorisations. Any major deviation in specification, price, quantity, supplier, or commercial terms shall be brought to management's attention and approved before purchase.

Pay: ₹30,000.00 - ₹47,000.00 per month

Benefits

- Health insurance
- Provident Fund

Ability to commute/relocate:
- Tiruppur, Tamil Nadu 641604: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- Do you have Civil/construction industry experience?

Work Location: In person

📌 Purchase Manager (Tiruppur)
🏢 SL BUILDERS
📍 Tiruppur