Department: Purchase, Procurement & Supply Chain

Job Location: Ludhiana, Punjab

Employment Type: Full time

Experience Required: 5–8 Years (Preferred)

Job Summary

Unicross Group is seeking an experienced, commercially astute and results-oriented Purchase Manager to independently manage the procurement and sourcing of a diverse range of products, including sewing machines, bicycles, scaffolding systems, tyres, tubes, spare parts, accessories and other engineering and industrial products.

The candidate will be responsible for identifying reliable manufacturers and suppliers, negotiating highly competitive prices, ensuring consistent product quality, managing purchase orders and coordinating closely with production departments to meet committed delivery schedules.

The ideal candidate should possess strong market knowledge, excellent negotiation skills, hands-on experience in multi-product procurement and proficiency in purchasing software, ERP systems, Microsoft Excel and digital reporting tools.

The position requires an individual capable of balancing competitive procurement costs, product quality, supplier reliability and timely shipment execution, while supporting the company's domestic and international business operations.

Key Responsibilities

1. Multi-Product Procurement & Strategic Sourcing

- Independently manage procurement across multiple product categories, including sewing machines, bicycles, scaffolding systems, tyres, tubes, components, spare parts and associated accessories.
- Identify, evaluate and develop reliable manufacturers, vendors and suppliers across different product categories.
- Conduct regular market research to identify competitive prices, alternative suppliers, emerging manufacturers and cost-saving opportunities.
- Obtain and compare quotations from multiple suppliers based on price, quality, technical specifications, production capacity and delivery commitments.
- Negotiate competitive purchase prices, payment terms, lead times and other commercial conditions.
- Develop and maintain a strong supplier network to ensure uninterrupted procurement and competitive sourcing.
- Maintain updated product-wise cost databases, supplier price lists and comparative quotation statements.

2. Supplier Negotiation & Cost Optimisation

- Negotiate favourable pricing and commercial terms without compromising product quality or delivery schedules.
- Regularly review supplier quotations and prevailing market rates to ensure purchases are made at competitive prices.
- Evaluate total procurement costs, including transportation, packaging, taxes, handling charges and other applicable expenses.
- Identify opportunities for bulk purchasing, vendor consolidation, alternative sourcing and cost reduction.
- Monitor price fluctuations and proactively recommend purchasing strategies to management.
- Maintain transparent procurement practices and ensure purchases comply with approved budgets and company policies.

3. Production Planning & Departmental Coordination

- Coordinate closely with production managers, factory teams and manufacturing departments to align procurement with production schedules.
- Understand production requirements, raw material availability, component specifications and manufacturing lead times.
- Develop and maintain procurement schedules based on confirmed customer orders, production plans and shipment deadlines.
- Monitor supplier production progress and ensure timely completion of ordered goods.
- Identify potential production delays, material shortages or capacity constraints and initiate corrective actions.
- Conduct regular follow-ups with manufacturers and production departments to track order progress.
- Ensure purchased materials and finished goods are available according to committed production and dispatch timelines.
- Coordinate priorities across multiple suppliers and product categories to prevent delivery disruptions.

4. Purchase Order Management & Order Execution

- Prepare, issue and monitor purchase orders in accordance with approved quotations and procurement requirements.
- Verify product specifications, quantities, prices, payment terms, packaging requirements and delivery dates before order confirmation.
- Maintain accurate order-wise procurement records and track the status of all open purchase orders.
- Follow up with suppliers regarding order confirmation, production commencement, manufacturing progress and dispatch readiness.
- Coordinate modifications to orders, specifications or delivery schedules when required.
- Ensure timely receipt of invoices, packing details,



delivery documents and other purchase-related records.
- Resolve order discrepancies, shortages, incorrect supplies and delayed deliveries.

5. Shipment Planning & Timely Dispatch Coordination

- Work closely with production, quality control, logistics, export documentation and dispatch departments to ensure shipments are executed within committed deadlines.
- Monitor order readiness against customer delivery commitments and planned shipment dates.
- Ensure suppliers complete manufacturing, packaging and quality checks within the required timelines.
- Coordinate with the Quality Control team to arrange inspections and resolve quality issues before dispatch.
- Follow up on pending materials, components, accessories and documentation that may delay shipments.
- Maintain shipment-wise order tracking reports and promptly escalate risks affecting delivery schedules.
- Support the logistics and export teams in coordinating dispatch readiness, shipment schedules and related documentation.
- Take proactive measures to minimise production delays, order backlogs and missed shipment deadlines.

6. Vendor Development & Supplier Performance Management

- Identify and onboard new manufacturers and suppliers to expand the company's sourcing capabilities.
- Evaluate suppliers based on product quality, pricing competitiveness, production capacity, financial and commercial reliability, and delivery performance.
- Maintain supplier evaluation records and periodically review vendor performance.
- Develop long-term relationships with reliable manufacturers while maintaining alternative sourcing options.
- Coordinate supplier visits, factory assessments and production reviews when required.
- Address recurring supplier issues relating to pricing, quality, manufacturing delays and order fulfilment.
- Recommend supplier improvements, corrective actions or replacement where necessary.

7. Procurement Software, ERP & Digital Reporting

- Operate procurement and inventory management software, ERP systems and other digital purchasing platforms used by the organisation.
- Demonstrate proficiency in Microsoft Excel, including advanced formulas, PivotTables, VLOOKUP/XLOOKUP and data analysis.
- Maintain digital purchase orders, supplier databases, quotation comparisons, procurement schedules and order tracking records.
- Generate purchase reports, supplier performance reports, cost comparisons, pending order summaries and procurement MIS reports using software.
- Utilise ERP or purchasing software to monitor order status, purchase costs, material requirements and delivery schedules.
- Coordinate with accounts and inventory departments to ensure accurate purchase records and payment tracking.
- Adapt to new software systems and contribute to the automation and improvement of procurement processes.

8. Inventory, Quality & Cost Control Coordination

- Coordinate with stores and inventory teams to monitor stock levels, material availability and replenishment requirements.
- Ensure timely procurement of required materials while avoiding unnecessary overstocking.
- Work with the Quality Control department to ensure purchased products conform to approved specifications and quality standards.
- Monitor supplier rejections, replacement materials, shortages and claims.
- Coordinate with the Accounts department regarding supplier invoices, outstanding payments, advances and payment schedules.
- Maintain records of purchase commitments and support procurement budget monitoring.

9. Management Reporting & Procurement Performance

- Prepare daily, weekly and monthly procurement progress reports for management.
- Submit product-wise and supplier-wise purchase cost comparisons.
- Maintain reports on outstanding purchase orders, production status, expected completion dates and shipment readiness.
- Highlight potential cost overruns, supply shortages, delayed orders and other procurement risks.
- Provide management with reliable market intelligence and recommendations for cost optimisation.
- Track procurement performance against agreed cost, quality and delivery targets.

Educational Qualifications
- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management,



Mechanical Engineering or a related field.
- MBA, PG Diploma in Supply Chain Management or relevant procurement certifications will be an added advantage.
- Strong understanding of purchasing operations, supplier management, commercial negotiations and manufacturing processes.

Required Experience
- Minimum 5 years of relevant experience in purchasing, procurement, vendor development or supply chain management, preferably in manufacturing, engineering goods, trading or export-oriented businesses.
- Proven experience in purchasing multiple product categories from different manufacturers and suppliers.
- Demonstrated ability to negotiate competitive prices and achieve measurable procurement cost savings.
- Practical experience coordinating with production departments and ensuring timely fulfilment of orders.
- Experience handling purchase orders, supplier follow-ups, production schedules and dispatch deadlines.
- Working knowledge of ERP systems, procurement management software and Advanced MS Excel.
- Prior experience with export-oriented manufacturing, international customer orders or industrial product sourcing will be preferred.

Key Skills & Competencies
- Excellent commercial negotiation and cost-analysis skills.
- Strong supplier sourcing and vendor development capabilities.
- Ability to independently manage procurement across multiple product categories.
- Sound understanding of manufacturing processes, production lead times and supply chain operations.
- Strong planning, coordination and deadline-management skills.
- Proficiency in procurement software, ERP systems and MS Excel.
- Ability to generate and analyse procurement reports and MIS data.
- Strong problem-solving, decision-making and analytical abilities.
- Effective communication and coordination with suppliers, factories, production teams and management.
- Ability to manage multiple orders simultaneously in a deadline-driven environment.
- High standards of professional integrity, accountability and confidentiality.
- Willingness to travel to supplier factories and manufacturing facilities when required.

Preferred Candidate Profile We are looking for a proactive, commercially skilled and highly organised procurement professional who can take ownership of the company's purchasing requirements from supplier identification through successful order completion.

Preference will be given to candidates who:

- Have extensive sourcing experience within Ludhiana's engineering goods, bicycle, sewing machine, industrial manufacturing or export sectors.
- Possess an established network of reliable manufacturers and suppliers.
- Have successfully managed the procurement of multiple product categories simultaneously.
- Can negotiate competitive prices while maintaining strict quality and delivery requirements.
- Are experienced in coordinating with manufacturing and production departments to meet export shipment deadlines.
- Can independently monitor supplier commitments, identify potential delays and take preventive action.
- Are proficient in ERP software, Advanced Excel and procurement reporting tools.
- Demonstrate ownership, commercial judgement and a results-driven approach.

Key Performance Indicators (KPIs) Performance will be evaluated based on:
- Procurement Cost Savings: Achieving competitive purchase prices and measurable cost reductions against approved benchmarks.
- On-Time Procurement: Percentage of purchase orders completed within agreed delivery schedules.
- Shipment Readiness: Timely availability of products and materials to support committed shipment dates.
- Supplier Performance: Consistency in supplier quality, pricing, reliability and delivery commitments.
- Purchase Order Accuracy: Reduction in purchasing errors, order discrepancies and documentation issues.
- Production Coordination: Effectiveness in preventing procurement-related manufacturing delays.
- Vendor Development: Identification and development of competitive, reliable alternative suppliers.
- Reporting Accuracy: Timely submission of accurate procurement, cost-analysis and order-tracking reports.
- Inventory Efficiency: Minimisation of unnecessary stock accumulation and material shortages.

Role Objective To ensure that Unicross Group consistently procures the right products, at the most competitive commercially viable prices, from reliable suppliers, in the required quantities and within committed timelines, while supporting uninterrupted production, timely shipments and long-term business profitability. Pay: ₹20,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Purchase Manager (Ludhiana)
🏢 UNICROSS GLOBAL PRIVATE
📍 Ludhiana