Key Roles & Responsibilities

1. Vendor Sourcing & Management

- Identify & Onboard Suppliers: Research, evaluate, and qualify potential vendors and raw material suppliers based on price, quality, capacity, and reliability.

- Maintain Approved Vendor List (AVL): Keep accurate vendor records including contact details, GST certificates, lead times, and performance ratings.

- Vendor Relationships: Cultivate long-term supplier partnerships and handle delivery schedules or non-conformance disputes.

1. Procurement & Purchase Order (PO) Processing

- Indent Processing: Review internal material requisitions (indents) from plant departments (production, engineering, stores) and convert them into RFQs (Request for Quotation).

- Comparative Statements: Gather competitive quotes and prepare comparative evaluation sheets (comparing unit rates, tax terms, lead times, and payment terms).

- PO Execution: Generate and issue Purchase Orders (POs) accurate to quantities, prices, delivery dates, and tax terms (GST/TDS) in ERP/Tally systems.

1. Cost Negotiation & Optimization

- Price Negotiation: Negotiate competitive rates, discount structures, credit periods,



and delivery conditions with vendors.

- Market Sourcing Analysis: Track raw material price trends and commodity rates to identify cost savings and avoid sudden price escalations.

1. Inventory Tracking & Material Expediting

- Delivery Follow-up: Track open orders and coordinate with suppliers to guarantee on-time material dispatches and avoid stockouts or shop-floor downtime.

- Stock & Reorder Levels: Coordinate closely with warehouse/stores staff to monitor minimum safety stock levels, reorder points, and slow-moving items.

1. Documentation, GRN & Accounts Coordination

- Goods Receipt (GRN) Verification: Coordinate with storekeepers to verify incoming material quality, correct invoice quantities, and Goods Receipt Notes (GRN).

- Three-Way Matching: Perform 3-way matching (PO vs.

Delivery

Challan/GRN vs.

Vendor

Invoice) before handing documents to the Accounts department for timely payment release.

- Dispute Resolution: Handle short-shipments, rejected lots, and rate mismatch issues with suppliers to closure

📌 Purchase Executive (Dahej)
🏢 Navi Hygiene Healthcare
📍 Dahej