Job highlights

- Ensure that only approved,quality-checked materials are dispatched to clients or designated locations

- Identify material substitutions or specification deviations before production and obtain approval wherever required

- Required Skills Qualifications

- Relevant experience in print production,commercial printing,publishing,or production operations

We are looking for a detail-oriented and experienced Production Manager to oversee end-to-end print production operations, including vendor management, cost negotiation, quality control, delivery coordination, and production documentation.

The candidate will be responsible for managing the complete lifecycle of print deliverables, from understanding client requirements and print specifications to coordinating with printers, monitoring production timelines, inspecting finished materials, and ensuring timely delivery. The ideal candidate must have strong knowledge of paper grades, GSM, printing techniques, finishing processes, binding, packaging, and quality standards, along with excellent negotiation and coordination skills.

Responsibilities

- 1.

Print Production

Management

- Manage end-to-end production of print materials, including scientific journals, medical education modules, calendars, brochures, booklets, newsletters, certificates, conference materials, and other marketing collaterals.

- Understand production briefs, artwork, quantities, dimensions, paper specifications, finishing requirements, and delivery timelines.

- Ensure all print jobs are executed according to approved specifications and quality standards.

- Monitor production schedules and proactively address delays or operational challenges.

- 2.

Vendor Printer

Management

- Identify, evaluate, onboard, and maintain relationships with printing vendors, paper suppliers, binding units, packaging vendors, and logistics partners.

- Coordinate with printers at every stage, from quotation and proof approval to production, inspection, dispatch, and delivery.

- Obtain competitive quotations from multiple vendors and assess them based on cost, quality, reliability, and turnaround time.

- Negotiate pricing, payment terms, delivery schedules, and other commercial terms to achieve cost efficiencies.

- Maintain an updated vendor database, including capabilities, pricing, turnaround times, and performance records.

- 3. Knowledge of Paper Print Specifications

- Demonstrate a strong understanding of paper types, grades, GSM, thickness, texture, opacity, and suitability for different print applications.

- Understand printing methods, including offset and digital printing, as well as lamination, UV coating, binding, folding, die-cutting,



and other finishing techniques.

- Interpret technical specifications accurately, including dimensions, colour requirements, page counts, cover materials, binding styles, and packaging instructions.

- Verify that the paper and materials used by vendors match the approved specifications.

- Identify material substitutions or specification deviations before production and obtain approval wherever required.

- 4.

Costing Budget

Control

- Prepare and evaluate print production estimates and quotations.

- Negotiate with vendors to secure competitive pricing without compromising quality.

- Compare actual production costs against approved budgets and identify opportunities for savings.

- Track cost variations arising from changes in quantities, paper specifications, artwork, finishing, or delivery requirements.

- Ensure all commercial commitments and additional costs are documented and approved.

- 5.

Quality Control

Inspection

- Inspect samples, colour proofs, paper quality, print alignment, colour consistency, binding, finishing, and overall workmanship.

- Ensure the final output matches the approved artwork, specifications, sample, and purchase order.

- Identify defects such as incorrect GSM, colour variations, misprints, poor binding, damaged copies, and quantity shortages.

- Coordinate corrective actions, reprints, replacements, or vendor claims wherever necessary.

- Ensure that only approved, quality-checked materials are dispatched to clients or designated locations.

- 6.

Delivery Logistics

Coordination

- Ensure timely delivery of all print materials to clients, offices, warehouses, event venues, and other designated locations.

- Coordinate with vendors and logistics partners for dispatch schedules, packaging, transportation, and delivery tracking.

- Monitor committed delivery dates and escalate potential delays well in advance.

- Verify delivered quantities against purchase orders and dispatch records.

- Ensure appropriate packaging, labelling, carton identification, and shipment documentation for every delivery.

- 7.

Documentation

Reporting

- Maintain complete documentation for every print job, including:

- Production briefs and approved specifications.

- Vendor quotations and cost comparisons.

- Purchase orders and work orders.

- Artwork and proof approvals.





- Paper specifications and quality inspection reports.

- Delivery challans, e-way bills wherever applicable, invoices, and dispatch records.

- Delivery confirmations, shortage reports, and quality-related claims.

- Maintain a production tracker covering job status, vendor, quantities, costs, deadlines, and delivery status.

- Provide regular updates to management and internal teams on production progress, delays, costs, and pending deliveries.

- Ensure records are accurate, traceable, and readily available for audits and financial reconciliation.

- 8.

Internal

Coordination

- Work closely with client servicing, medical education, design, accounts, procurement, and operations teams.

- Clarify technical requirements before releasing jobs to printers.

- Ensure approved artwork, specifications, quantities, and delivery instructions are communicated clearly to vendors.

- Coordinate invoice verification against purchase orders, agreed pricing, and actual deliveries.

- Take ownership of production-related issues and ensure timely resolution.

Required Skills Qualifications

- Bachelor's degree or diploma in Printing Technology, Print Production, Graphic Arts, Operations, or a related field preferred.

- Relevant experience in print production, commercial printing, publishing, or production operations.

- Solid practical knowledge of paper quality, GSM, printing processes, binding, finishing, and packaging.

- Proven experience in vendor coordination, quotation evaluation, and cost negotiation.

- Strong understanding of production planning, quality control, inventory, and delivery management.

- Proficiency in MS Excel and documentation, with the ability to maintain production trackers and cost comparison sheets.

- Strong communication, negotiation, follow-up, and problem-solving skills.

- High attention to detail, accountability, and the ability to manage multiple jobs simultaneously.

Key Performance Indicators (KPIs)

- On-time delivery rate of print jobs.

- Adherence to approved print specifications and quality standards.

- Cost savings achieved through vendor negotiations.

- Reduction in printing errors, reprints, wastage, and material shortages.

- Accuracy and completeness of production documentation.

- Vendor performance and responsiveness.

- Timely resolution of production and delivery issues.

- Adherence to approved budgets and purchase order values.

Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Production lead - Printing & Production Operations (Mumbai)
🏢 Imedic Medical Solutions
📍 Mumbai