Department: Procurement / Purchase

Designation: Procurement Manager

Industry: Luxury Furniture Manufacturing / Interior Solutions

Reporting To: Head of Operations / Director

Location: Gurgaon

Experience: 7–12 Years

Qualification: Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field. Relevant procurement experience in luxury furniture, furniture manufacturing, interior design, or premium building materials is preferred.

1. Job Profile:

The Procurement Manager will be responsible for managing end-to-end procurement activities for a luxury furniture manufacturing company, ensuring the timely availability of high-quality raw materials, hardware, fittings, finishes, accessories, and services. The role requires strong vendor management, negotiation, cost optimization, quality control, and coordination with Design, Engineering Coordination (EC), Production, Quality, Stores, and Finance teams to maintain premium product standards and timely delivery.
1. Key Responsibilities

A. Strategic Procurement and Sourcing

- Develop and implement procurement strategies aligned with the company's production plans, quality standards, and business objectives.
- Identify, evaluate, and onboard reliable suppliers and manufacturers for premium furniture materials and components.
- Source high-quality solid wood, veneers, plywood, MDF, laminates, natural stone, metals, glass, fabrics, leather, foam, finishes, and decorative materials.
- Procure premium furniture hardware, including hinges, channels, drawer systems, handles, locks, connectors, and specialized fittings.
- Develop alternative sourcing options to reduce dependency on individual vendors and mitigate supply-chain risks.
- Explore domestic and international sourcing opportunities for specialized materials and luxury furniture components.

B. Vendor Development and Management

- Establish and maintain a qualified vendor database with approved rates, product specifications, quality standards, and delivery timelines.
- Negotiate commercial terms, pricing, credit periods, payment terms, minimum order quantities, and delivery schedules.
- Conduct vendor assessments based on quality, cost, reliability, capacity, service, and compliance.
- Build long-term relationships with strategic suppliers and regularly review vendor performance.
- Resolve supplier-related issues, including material defects, delayed deliveries, pricing discrepancies, and replacement claims.

C. Cost Control and Commercial Management

- Ensure competitive pricing without compromising the quality and finish expected in luxury furniture.
- Prepare cost comparisons, purchase budgets, and procurement reports.
- Identify opportunities for cost savings through bulk purchasing, rate contracts, value engineering, and supplier consolidation.
- Monitor material price fluctuations and recommend appropriate sourcing strategies.
- Ensure purchase orders are raised against approved requisitions, budgets, specifications, and authorization limits.
- Maintain accurate records of purchase orders, quotations, invoices, delivery challans,



and commercial agreements.

D. Procurement Planning and Inventory Control

- Coordinate with Design, EC, Production Planning, and Stores teams to understand material requirements and production schedules.
- Prepare procurement plans based on the bill of materials (BOM), approved drawings, project requirements, and production priorities.
- Ensure timely procurement of long-lead and customized materials to prevent production delays.
- Monitor stock levels, reorder points, material consumption, and slow-moving or obsolete inventory.
- Coordinate with Stores to maintain accurate inventory records and ensure proper material identification, storage, and traceability.
- Minimize excess inventory, material wastage, urgent purchases, and production stoppages caused by material shortages.

E. Quality Assurance and Technical Coordination

- Ensure procured materials meet approved technical specifications, samples, drawings, finishes, dimensions, and quality standards.
- Coordinate with Design, EC, Production, and Quality teams for sample approval and material validation before bulk procurement.
- Verify material grades, dimensions, finishes, hardware specifications, and other applicable quality parameters.
- Ensure that changes in material specifications or approved brands are authorized before purchase.
- Coordinate with suppliers to resolve quality deviations, rejected materials, and warranty or replacement claims.

F. Project and Production Coordination

- Work closely with Design, EC, Production, Project Management, and Installation teams to align procurement with project deadlines.
- Track purchase orders and ensure materials arrive as per the production and installation schedules.
- Prioritize procurement for critical projects, customized furniture orders, and time-sensitive client requirements.
- Communicate delays, shortages, and supply risks to management in advance and recommend corrective actions.
- Ensure procurement documentation and material traceability are maintained for each project, wherever applicable.

G. Compliance and Process Improvement

- Establish standardized procurement policies, SOPs, approval workflows, and vendor evaluation procedures.
- Ensure compliance with internal purchase policies, financial controls, contractual terms, and applicable legal requirements.
- Maintain transparent procurement practices and prevent unauthorized purchases, conflicts of interest, and commercial irregularities.
- Implement ERP or procurement software for purchase requisitions, purchase orders, inventory tracking, and vendor records.
- Prepare regular MIS reports covering procurement spend, savings, pending orders, delivery performance, and vendor quality.




- Identify opportunities to automate procurement activities and improve process efficiency.

1. Key Performance Indicators (KPIs)

The Procurement Manager will be evaluated on the following measurable parameters:
- On-time material availability: Target of 95% or above against approved procurement schedules.
- Purchase cost optimization: Achieve agreed annual or quarterly savings targets without compromising quality.
- Vendor delivery performance: Maintain 95% or above on-time delivery from approved vendors.
- Material quality: Reduce rejection, return, and rework rates through supplier quality management.
- Inventory optimization: Reduce excess and non-moving inventory while maintaining production continuity.
- Purchase order compliance: Ensure 100% compliance with approved purchase requisitions and authorization procedures.
- Procurement cycle time: Reduce requisition-to-order processing time against agreed internal benchmarks.
- Vendor development: Build and maintain an approved, evaluated, and updated vendor database.
- MIS and reporting: Submit accurate procurement reports within defined timelines.
- Production support: Minimize production delays attributable to procurement and material shortages.

1. Required Skills and Competencies

- Strong negotiation, vendor development, and commercial management skills.
- Knowledge of premium furniture materials, hardware, finishes, and manufacturing processes.
- Understanding of BOMs, technical drawings, material specifications, and furniture costing.
- Strong analytical skills for cost comparisons, budgeting, inventory analysis, and supplier evaluation.
- Ability to coordinate effectively with cross-functional teams.
- Proficiency in MS Excel, ERP systems, procurement software, and MIS reporting.
- Excellent communication, planning, problem-solving, and decision-making abilities.
- High standards of integrity, accountability, confidentiality, and qualified ethics.
- Ability to manage multiple projects, urgent requirements, and customized procurement schedules.

1. Preferred Industry Experience

Candidates with experience in any of the following sectors will be preferred:
- Luxury and premium furniture manufacturing.
- Modular and bespoke furniture manufacturing.
- Interior fit-out and turnkey interior projects.
- Hospitality, residential, and high-end commercial interiors.
- Procurement of imported furniture hardware, specialty finishes, fabrics, and decorative materials.

1. Key Internal Stakeholders

- Design Team
- Engineering Coordination (EC) Team
- Production and Planning Team
- Quality Control Team
- Stores and Inventory Team
- Project Management and Installation Team
- Finance and Accounts Team
- Senior Management

1. Expected Outcome

The Procurement Manager is expected to establish a reliable, cost-effective, quality-driven, and transparent procurement function that ensures uninterrupted production, timely project execution, optimum inventory levels, and consistent luxury-quality standards across all furniture products. Pay: Up to ₹80,000.00 per month

Work Location: In person

📌 Procurement Manager (Gurugram)
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