? WE’RE HIRING | Executive Assistant to Founder / Managing Director

? Location: Lower Parel, Mumbai

? Experience: 3–9 Years

?️ Working Days: Monday to Friday

⏰ Working Hours: 9:00 AM – 5:30 PM

✨ Are you an exceptional Executive Assistant who can keep business moving seamlessly?

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to the Founder / MD who can manage executive schedules, coordinate with high-profile clients, and ensure smooth day-to-day business operations.

If you excel at communication, multitasking, stakeholder management, and handling confidential business matters, this opportunity could be for you!

? Key Responsibilities

? Executive & Calendar Management

- Manage the Founder/MD’s calendar, meetings, appointments, and daily schedules.
- Coordinate meetings with clients, HNIs, brokers, business partners, and prospects.
- Manage reminders, follow-ups, and schedule changes.

? Client & HNI Coordination

- Communicate professionally with clients and high-value stakeholders.
- Coordinate client meetings, onboarding, and documentation.
- Maintain CRM records, client databases, and follow-up trackers.

? Excel, MIS & Business Reporting

- Maintain Excel trackers and client/meeting databases.
- Prepare daily and weekly MIS reports.
- Track leads, conversions, and follow-ups.




- Prepare PowerPoint presentations and handle basic business/financial data.

✈️ Travel & Itinerary Management

- Arrange domestic and international travel, including flights, hotels, and itineraries.
- Coordinate business travel and manage last-minute changes.
- Be comfortable accompanying the Founder/MD on business trips when required.

? Meetings, Events & Coordination

- Prepare Minutes of Meetings (MOMs) and track action items.
- Coordinate with internal teams to ensure timely execution.
- Assist in organising investor/HNI events and coordinating with venues and vendors.

✅ What We’re Looking For

- 3–9 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar executive-support role.
- Currently based in Mumbai.
- Fluent English communication with excellent interpersonal skills.
- Solid command of MS Excel, reporting, and PowerPoint.
- Excellent organisational skills, discretion, and attention to detail.
- Ability to manage multiple priorities and adapt to changing schedules.
- Willingness to travel with the Founder/MD when required.

? Interested or know someone suitable?

Share your updated CV at [email protected]

? Feel free to share this opportunity with your network!

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📌 Personal Assistant to Director (Mumbai)
🏢 Ecolux Enterprises
📍 Mumbai