We are seeking an organized, detail-oriented, and proactive Office Coordinator to oversee daily administrative and operational support for our logistics office. In this role, you will be key to keeping our logistics operations running smoothly by coordinating documentation, liaising between operations teams and clients, managing vendor communication, and supporting general office administration.

If you have strong organizational skills, excellent communication abilities, and experience in a quick-paced logistics or shipping environment, we encourage you to apply!

Key Responsibilities

- Logistics & Shipping Documentation: Assist with preparing, verifying, and tracking shipping documents (Bills of Lading, airway bills, customs declarations, invoices, and packing lists).
- Client & Vendor Coordination: Serve as a primary point of contact for clients, transporters, shipping lines, and clearance agents to share shipment updates and resolve inquiries.
- Shipment Tracking & Status Reporting: Monitor active shipments, maintain tracking logs, and update internal databases/CRMs to ensure accurate delivery status reports.
- General Office Administration: Manage daily office operations, maintain filing systems (physical and digital), manage office supplies,



and handle incoming/outgoing mail and courier packages.
- Data Entry & Billing Support: Accurately enter operational data into ERP/Logistics software, assist with client invoicing, and cross-check vendor bills/statements.
- Inter-Departmental Support: Coordinate between operations, sales, and accounts teams to ensure seamless workflow and timely execution of orders.

Key Requirements & Qualifications
- Experience: 1–3 years of experience in office administration, back-office operations, or office coordination (Experience in Logistics, Freight Forwarding, Shipping, or Supply Chain is highly preferred).
- Education: Bachelor’s degree in Business Administration, Logistics, Commerce, or a related field.
- Languages: Proficiency in English (spoken and written). Proficiency in additional regional/international languages is a plus.
- Technical Skills: Strong proficiency in MS Office (Excel, Word, Outlook) and familiarity with logistics management systems or ERP software.
- Soft Skills: Exceptional organizational and multi-tasking abilities, strong attention to detail, problem-solving skills, and a professional communication style.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Office Coordinator - Logistics (Perumbavoor)
🏢 Arlaa Hospitality
📍 Perumbavoor