To support the smooth functioning of daily office operations by handling documentation, data entry, filing, basic computer work, office coordination and other administrative activities.
1. Key Responsibilities
A.
Office
Administration
- Maintain physical and digital files, records and documents.
- Handle printing, scanning, photocopying and document dispatch.
- Maintain office registers and ensure proper documentation.
- Keep the office organised and assist with day-to-day administrative requirements.
B. Data Entry and Documentation
- Enter and update customer, supplier and company information.
- Prepare basic Excel sheets, reports and other office documents.
- Maintain records of quotations, invoices, purchase orders and delivery documents as assigned.
- Ensure accuracy and timely updating of office records.
C. Communication and Coordination
- Attend telephone calls and direct them to the concerned person.
- Coordinate with customers, suppliers, vendors and internal departments as required.
- Assist in email communication, follow-ups and document sharing.
- Coordinate the movement of documents between the office, workshop and other departments.
D. Office and Operational Support
- Assist with dispatch documentation and courier arrangements.
- Maintain stationery and office supply records.
- Support the accounts, sales and service teams with basic administrative tasks.
- Perform other office-related duties assigned by management.