– JR. ACCOUNTS EXECUTIVE

Position: Jr. Accounts Executive

Department: Accounts & Finance

Reporting To: Manager – Finance & Accounts

Location: Marathon ICON 1205, Marathon Nextgen Campus, Opp. G.K. Marg, Lower Parel(W), Mumbai- 400013 1.

Job Objective To support day-to-day accounting, expense booking, reconciliation, Tally and HR-One activities, documentation, statutory working and finance-related activities accurately and within defined timelines.

Key Responsibilities

1. Accounting & Bookkeeping  Book purchase debit notes, journal entries and routine expenses in Tally.  Book Sales, Operations, Admin and other departmental expenses.  Verify invoices, vouchers and supporting documents before accounting.  Maintain cost-centre-wise accounting records.  Assist in recording HR-One advances and expense transactions.  Prepare weekly HR-One advance and expense reports.  Follow up with employees/departments for pending advance settlements and documents.  Update and track accounting activities in CRM.
2. Banking & Reconciliation  Assist in bank account reconciliation.  Assist in general ledger reconciliation.  Match Tally ledger balances with HR-One statements.  Review daily/weekly operational and employee expenses.  Identify differences and coordinate with concerned teams for correction.  Follow up on outstanding reconciliation items.
3. Finance & Investment Support  Prepare expense statements as assigned.  Pass accounting entries for expenses and investment-related transactions.  Maintain investment-related documents and records.  Follow up for pending supporting documents.  Assist in proper accounting and documentation of investment transactions.
4. TDS, GST & Statutory Support  Verify Admin and other expenses against invoices.  Check TDS applicability as per the applicable TDS chart.  Assist in TDS working and reconciliation.  Assist in GST reconciliation and other statutory accounting activities.  Support e-way bill-related activities as required.  Maintain statutory supporting documents.
5. Advance & Expense Management  Prepare advance payment and expense reports.  Review employee advances and expense settlements.



 Follow up for pending advance documents and settlements.  Verify vouchers, bills and supporting documents.  Prepare department-wise expense reports.  Ensure advances and expenses are properly recorded in Tally/HR-One.
6. Purchase & Invoice Accounting  Verify Purchase Orders, purchase invoices and supporting documents.  Book purchase invoices in Tally.  Coordinate with Purchase, Admin and Operations teams for missing documents.  Check invoice details before accounting.  Maintain proper purchase and expense records.
7. Customer/Vendor Ledger & Master Data  Create customer/vendor ledgers in Tally as per company requirements.  Verify and maintain: o GST Number o PAN Number o Bank Details o Invoice Details o Address and Contact Details  Ensure ledger master information is complete and accurate.
8. Documentation & Filing  Maintain purchase and expense documents systematically.  File vouchers, invoices, POs and supporting documents.  Follow up for missing accounting documents.  Support Admin and Purchase teams for documentation requirements.  Maintain proper records for audit purposes.
9. Stock Audit Support  Assist in quarterly stock audit activities.  Support physical stock verification where required.  Identify and report stock differences.  Assist in stock reconciliation and preparation of related reports.
10. Coordination & Follow-up  Coordinate with employees, suppliers, Admin, Purchase, Operations, Factory and other departments.  Follow up for pending invoices, vouchers, advances and supporting documents.  Respond to routine accounting-related queries.  Escalate unresolved issues to the reporting manager.
11. Reporting & Management Support  Prepare daily/weekly/monthly accounting reports as required.  Prepare advance and expense reports.  Prepare basic reconciliation statements.



 Provide accounting documents and information required by management.  Support internal and external audit requirements.  Perform other Accounts & Finance activities assigned by the reporting manager.

Required Skills & Experience  B.Com / Graduate in Commerce preferred.  1–3 years of relevant experience in Accounts & Finance.  Basic to good working knowledge of Tally Prime.  Basic knowledge of TDS and GST.  Knowledge of bank and ledger reconciliation.  Good working knowledge of MS Excel.  Experience in expense and advance accounting preferred.  Good documentation and filing skills.  Good email communication and follow-up skills.  Ability to coordinate with multiple departments.  Valuable attention to detail and accuracy.  Ability to work within defined timelines.

Key Performance Expectations  Accurate and timely accounting entries.  Timely booking of purchase and expense transactions.  Weekly follow-up of HR-One advances and expenses.  Timely completion of assigned bank and ledger reconciliations.  Correct identification of TDS applicability.  Proper maintenance of purchase and expense documentation.  Timely closure of pending accounting documents.  Accurate cost-centre-wise accounting.  Timely submission of assigned reports.  Proper maintenance of audit documents.  Minimum accounting errors and timely correction of discrepancies.

Replacement Requirement The candidate should be capable of handling routine Accounts & Finance activities independently after the required training and handover period, including Tally entries, purchase and expense booking, HR-One and CRM advance and expense tracking, reconciliation, TDS checking, documentation, reporting and coordination with internal departments.

Preferred Candidate Profile Education: B.Com / Commerce Graduate Experience: 1–3 years Location: Mumbai Systems: Tally Prime, MS Excel, HR-One and CRM Core Areas: Accounting, Expenses, Reconciliation, TDS/GST Support, Documentation and Reporting Reporting: Manager – Finance & Accounts

Pay: ₹180,000.00 - ₹280,000.00 per year

Work Location: In person

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