Overview:

TekWissen Group is a workforce management provider throughout India and many other countries in the world.

Position: Invoicing Clerk

Location: Visakhapatnam

Job Type: Full Time

Work Type : Onsite

Shift: US Timings- 6:30 PM IST to 3:30 AM IST

:

- The Invoicing Clerk is responsible for preparing, processing, and submitting accurate and timely client invoices to customers.
- The role involves verifying timesheets, approved working hours, overtime, pay rates, bonus, expense and contractual billing terms before generating invoices.
- The position also supports billing reconciliations, invoice tracking, dispute resolution, and coordination with operations, payroll, and client finance teams.

Key Responsibilities:

Client Invoicing and Billing:

- Prepare and issue client invoices for temporary staffing, contract staffing, permanent placement, and manpower supply services.
- Generate invoices based on approved timesheets, attendance records, placement fees, agreed billing rates, and service contracts.
- Verify billing rates, working hours, overtime, holiday pay, allowances, markups, and other applicable billable components.
- Ensure invoices comply with client contracts, purchase orders (POs), and agreed billing cycles.
- Submit invoices through client portals or by email within the stipulated deadlines.
- Ensure correct application of applicable taxes and other statutory invoicing requirements.

Timesheet Verification

- Collect and verify employee timesheets, Bonus, expense and client-approved working hours.
- Coordinate with recruitment, staffing operations, to obtain missing approvals.
- Identify discrepancies in hours worked, overtime, leave, and billing rates before invoice processing.
- Maintain proper documentation to support all invoices raised.





Invoice Reconciliation and Follow-Up

- Reconcile invoices against approved timesheets, purchase orders, contracts, and billing schedules.
- Maintain an invoice tracker showing invoice numbers, client details, billing periods, amounts, submission dates, and payment status.
- Coordinate with the Accounts Receivable team to monitor outstanding invoices and support payment follow-ups.
- Investigate billing discrepancies, rejected invoices, credit notes, and client queries.
- Prepare revised invoices and billing adjustments after obtaining the necessary approvals.

Coordination and Documentation:

- Coordinate with payroll teams to validate billable hours and payroll-related billing inputs.
- Work closely with operations and account managers to resolve client billing issues.
- Maintain client-wise billing records, contracts, purchase orders, and supporting documents.
- Assist in month-end closing, revenue reconciliation, and preparation of billing reports.
- Ensure invoices are processed in accordance with company policies, internal controls, and audit requirements.

Qualifications and Experience

- Bachelor's degree or diploma in Accounting, Finance, Commerce, or a related field.
- 1–3 years of experience in invoicing, billing, accounts receivable, or finance administration; staffing industry experience is preferred.




- Experience handling timesheet-based billing and client invoicing is an advantage.
- Knowledge of purchase orders, billing rates, overtime calculations, and invoice reconciliation.
- Proficiency in MS Excel and accounting software or ERP systems.
- Experience with staffing or workforce management systems is an added advantage.

Required Skills

- Solid numerical and analytical skills.
- High attention to detail and accuracy.
- Good knowledge of Excel, including formulas, lookups, and data reconciliation.
- Ability to manage high volumes of invoices and meet strict billing deadlines.
- Effective communication and coordination skills.
- Ability to investigate discrepancies and resolve billing issues.
- Strong organizational skills and the ability to maintain confidential records.

Key Performance Indicators (KPIs)

- Accuracy and timeliness of invoices generated.
- Percentage of invoices submitted within agreed billing timelines.
- Number of invoice rejections and billing errors.
- Timeliness of timesheet collection and approval.
- Resolution time for client billing discrepancies.
- Accuracy of billing reconciliations and supporting documentation.
- Reduction in delayed or missed billing submissions.

Working Conditions

- The role requires managing recurring billing cycles, processing high volumes of timesheet-based invoices, coordinating with multiple stakeholders, and meeting client-specific invoicing deadlines.

Overall Objective:

- To ensure accurate, timely, and compliant invoicing of staffing services, minimize billing errors and rejected invoices, and support efficient revenue realization and cash flow.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.

📌 Invoicing Clerk (Visakhapatnam)
🏢 Tekwissen India
📍 Visakhapatnam