Department: Human Resources

Reports To: Principal / School Director / Management

Employment Type: Full-Time The HR Manager will be responsible for managing all human resource functions of the school, including recruitment, onboarding, employee relations, staff performance management, payroll coordination, statutory compliance, training, and employee welfare. The role will ensure that the school attracts, develops, and retains qualified teaching and non-teaching staff while maintaining a professional, positive, and compliant working environment.

Key Roles and Responsibilities

A. Recruitment and Staffing

- Plan and manage recruitment for teaching, administrative, and support staff.
- Coordinate with the Principal, Heads of Departments (HODs), and school management to identify staffing requirements.
- Prepare job descriptions, publish vacancies, screen applications, and conduct interviews.
- Verify candidates’ qualifications, qualified references, experience, and employment history.
- Ensure appropriate background and police verification of employees, as applicable.
- Manage appointment letters, employment contracts, and joining formalities.

B. Employee Onboarding and Documentation

- Develop and implement a structured employee onboarding process.
- Maintain accurate and confidential personnel files and employee records.
- Ensure collection and verification of educational certificates, identity documents, and other required records.
- Explain school policies, code of conduct, attendance rules, leave policies, and service conditions to new employees.
- Maintain updated staff databases and HR documentation.

C. HR Policies and Administration

- Develop, implement, and periodically review HR policies and procedures.
- Manage staff attendance, leave records, shift schedules, and employee movement.
- Monitor punctuality, absenteeism, and adherence to school rules.
- Establish consistent procedures for disciplinary matters, grievances, and employee complaints.
- Ensure effective communication of HR policies to all employees.

D. Payroll and Benefits Administration

- Coordinate monthly payroll processing with the accounts or finance department.
- Verify attendance, leave adjustments, salary revisions, deductions, incentives, and other payroll inputs.
- Maintain records relating to salary structures, employee benefits, reimbursements, and advances.
- Coordinate applicable statutory deductions, contributions, and filings with the finance team or external consultants.
- Ensure timely resolution of employee payroll-related queries.

E. Employee Relations and Welfare

- Promote a positive, inclusive, and professional work culture.
- Address staff grievances, workplace conflicts, and disciplinary issues fairly and confidentially.
- Support employee engagement, recognition,



welfare initiatives, and retention.
- Facilitate communication between staff, the Principal, HODs, and management.
- Handle sensitive employee matters with discretion and impartiality.

F. Performance Management

- Coordinate annual performance appraisals for teaching and non-teaching staff.
- Work with school leadership to establish performance evaluation criteria and review timelines.
- Maintain performance records and support decisions relating to confirmation, increments, promotions, and role changes.
- Identify performance gaps and coordinate improvement plans where required.
- Support succession planning and workforce development.

G. Training and Development

- Identify training needs in consultation with the Principal and department heads.
- Organize induction programmes, professional development sessions, and soft-skills training.
- Coordinate training on workplace conduct, child safeguarding, POSH, safety, and relevant school policies.
- Maintain training attendance records and evaluate training effectiveness.

H. Statutory Compliance and Employee Safety

- Ensure compliance with applicable labour laws, employment regulations, and statutory requirements.
- Coordinate compliance relating to applicable EPF, ESI, professional tax, gratuity, bonus, maternity benefits, and other employment obligations, as applicable.
- Support implementation of the Prevention of Sexual Harassment (POSH) framework and related procedures.
- Maintain records for inspections, audits, and statutory reporting.
- Ensure staff are aware of child protection policies, safeguarding procedures, confidentiality requirements, and the school's code of conduct.
- Coordinate with management and relevant authorities on employment-related compliance matters.

I. Exit Management

- Manage resignation processes, notice periods, exit interviews, and employee clearances.
- Coordinate full-and-final settlement with the accounts department.
- Ensure timely issuance of experience letters, relieving letters, and other employment documents.
- Analyze exit feedback and recommend measures to improve employee retention.

J. HR Reporting and Planning

- Prepare periodic HR reports covering headcount, vacancies, recruitment, attendance, attrition, training, and employee performance.
- Maintain an annual HR calendar aligned with the academic calendar.
- Forecast staffing requirements for each academic year.




- Support annual budgeting for recruitment, training, salaries, and employee welfare.
- Recommend improvements in HR processes, systems, and overall workforce effectiveness.

Qualifications and Experience

- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- MBA/PGDM in Human Resource Management or an equivalent qualification preferred.
- Minimum 5–8 years of relevant HR experience, preferably with 2–3 years in a supervisory or managerial role.
- Experience in a school, educational institution, or other service-oriented organization preferred.
- Working knowledge of recruitment, payroll coordination, employee relations, HR administration, and applicable employment laws.
- Proficiency in MS Office, Excel, HRMS, and digital record management.

4. Essential Skills and Competencies

- Solid communication and interpersonal skills.
- Excellent organizational and administrative abilities.
- Sound judgment, problem-solving, and conflict-resolution skills.
- High standards of integrity, confidentiality, and professionalism.
- Ability to manage multiple priorities and meet deadlines.
- Strong coordination skills when working with the Principal, HODs, teachers, administrative staff, and management.
- Ability to handle sensitive employee matters objectively.
- Strong documentation, reporting, and record-keeping skills.
- A service-oriented approach and commitment to the school's values.

5. Key Performance Indicators (KPIs)

The HR Manager's performance will be evaluated against the following indicators:

- Timely fulfilment of teaching and non-teaching vacancies.
- Recruitment quality and employee retention rates.
- Accuracy and timeliness of HR documentation and payroll inputs.
- Completion of employee verification and onboarding formalities.
- Timely completion of performance appraisals.
- Compliance with applicable statutory and school policy requirements.
- Effectiveness of grievance resolution and employee engagement initiatives.
- Completion of planned training and staff development activities.
- Accuracy and timely submission of HR reports.
- Overall staff satisfaction and effectiveness of HR processes.

6. Working Relationships The HR Manager will work closely with:

- Principal and Vice Principal
- School Director and Management
- Heads of Departments and Academic Coordinators
- Teaching and Non-Teaching Staff
- Accounts and Administration Departments
- External HR consultants and statutory authorities, where required

Pay: ₹800,000.00 - ₹1,200,000.00 per year

Benefits

- Provident Fund

Education:
- Bachelor's (Preferred)

Experience:
- HR Manager: 4 years (Preferred)

Location:
- Nagpur, Maharashtra (Preferred)

Work Location: In person

📌 HR Manager (Nagpur)
🏢 DNS Group India
📍 Nagpur