Job Summary

We are looking for an experienced and responsible HR professional to manage the complete HR operations of our jewellery showroom. The candidate will be responsible for recruitment, employee attendance, payroll coordination, leave management, staff discipline, employee records, training and statutory compliance.

The HR person should be comfortable working in a fast-paced retail environment and should understand the importance of staff discipline, customer service, confidentiality and showroom operations.

Key Responsibilities1. Recruitment & Staffing

- Handle recruitment for showroom and back-office positions.
- Prepare job descriptions and post vacancies on suitable platforms.
- Screen candidates, conduct initial interviews and coordinate final interviews with management.
- Complete joining formalities and employee documentation.
- Maintain a database of candidates and potential employees.
- Coordinate staff replacement and urgent manpower requirements.

1. Attendance & Leave Management

- Maintain daily attendance records for all employees.
- Monitor late coming, early leaving and absenteeism.
- Manage leave applications and leave balances.
- Prepare monthly attendance reports for payroll.
- Monitor staff working hours, weekly offs and shift schedules.

1. Payroll & Salary Coordination

- Coordinate monthly salary processing based on attendance.
- Verify salary deductions, overtime, incentives, advances and leave deductions.
- Maintain employee salary records.
- Coordinate with accounts for timely salary processing.
- Maintain confidentiality of employee salary information.

1. Employee Records

Maintain updated records for every employee, including:
- Aadhaar / PAN and other required documents
- Address and contact details
- Joining documents
- Bank account details
- Employment agreements
- Salary details
- Leave and attendance records
- Performance records
- Disciplinary records

1. Staff Discipline & Behaviour





- Ensure employees follow showroom rules and company policies.
- Monitor punctuality, grooming, behaviour and workplace discipline.
- Handle employee complaints and grievances.
- Address interpersonal issues professionally.
- Escalate serious disciplinary matters to management.
- Maintain confidentiality in employee-related matters.

1. Jewellery Store HR Requirements

- Ensure staff follow showroom-specific policies and procedures.
- Support management in maintaining strict confidentiality and employee discipline, particularly because the business handles high-value jewellery.
- Ensure new employees understand showroom security procedures and internal policies.
- Coordinate staff deployment during peak seasons, festivals and special sales periods.
- Support management in implementing employee access and responsibility controls.

1. Training & Development

- Coordinate induction training for new employees.
- Organise training on customer service and showroom etiquette.
- Coordinate product knowledge and sales training.
- Identify employee training requirements.
- Maintain training records.

1. Performance Management

- Coordinate employee performance reviews.
- Maintain performance records.
- Track sales staff performance in coordination with showroom managers.
- Assist management in identifying high-performing employees and employees requiring improvement.
- Support appraisal and promotion processes.

1. Statutory Compliance

- Maintain HR records required for applicable labour laws.
- Coordinate PF, ESI, Professional Tax, Bonus,



Gratuity and other applicable statutory requirements with the accounts/payroll team or external consultant.
- Ensure required employee registers and documentation are maintained.
- Keep management informed about important HR compliance requirements.

1. Employee Engagement

- Maintain good communication between management and employees.
- Organise employee engagement activities when required.
- Handle employee concerns professionally.
- Help create a positive and disciplined workplace culture.

Required Skills
- Strong communication and interpersonal skills.
- Good knowledge of HR procedures.
- Positive understanding of attendance and payroll processes.
- Knowledge of applicable labour laws and statutory compliance.
- Good MS Excel / Google Sheets skills.
- Ability to maintain confidential employee information.
- Strong organisational and documentation skills.
- Ability to handle employee issues professionally.
- Experience in retail or jewellery industry will be an advantage.

Preferred Experience Experience: 1–3 years in HR, preferably in retail, jewellery, showroom or similar businesses.

Education: MBA / PGDM / BBA / B.Com / relevant HR qualification preferred.

Personal Qualities

- Responsible and trustworthy
- Confidential and discreet
- Good leadership skills
- Firm but approachable
- Excellent follow-up
- Problem-solving ability
- Professional communication
- Strong attention to detail

Key Performance Indicators (KPIs)
- Recruitment turnaround time
- Employee attendance and punctuality
- Staff retention
- Payroll accuracy
- Timely completion of HR documentation
- Statutory compliance
- Employee grievance resolution
- Training completion
- Staff discipline
- Overall HR administration efficiency

Important: This position requires a high level of integrity, confidentiality and responsibility, as the HR team will have access to sensitive employee and business information. Pay: ₹14,000.00 - ₹22,000.00 per month

Work Location: In person

📌 HR Executive (Madurai)
🏢 Sri Abinaya Jewellers
📍 Madurai