About the Role The HR Executive will be responsible for supporting day-to-day HR operations, recruitment, employee coordination, onboarding, attendance, payroll inputs, employee engagement and exit formalities. The role will ensure smooth and timely execution of HR activities and provide effective HR support to employees and management.
Responsibilities
- HR Operations
- Handle day-to-day HR activities for assigned employees and locations.
- Maintain accurate employee records and HR documentation.
- Manage attendance, leave, late coming and attendance regularization.
- Coordinate with employees and reporting managers for HR-related requirements.
- Maintain employee files and HR records.
- Ensure timely completion of routine HR activities.
- Recruitment
- Coordinate recruitment activities for approved vacancies.
- Source candidates through job portals, recruitment consultants, references and other channels.
- Screen CVs and shortlist suitable candidates.
- Coordinate interviews with candidates and interview panels.
- Follow up with candidates regarding interview status and joining.
- Maintain recruitment tracker and candidate database.
- Support recruitment for doctors, clinical staff and non-clinical positions.
- Coordinate salary discussions and hiring-related documentation as directed.
- Joining & Onboarding
- Coordinate pre-joining and joining documentation.
- Complete employee joining formalities.
- Create and update employee records in HRMS/GreytHR.
- Coordinate employee induction and orientation.
- Ensure all required joining documents are collected and maintained.
- Coordinate background verification wherever applicable.
- Attendance & Payroll Support
- Monitor daily attendance and attendance-related exceptions.
- Coordinate attendance regularization with employees and reporting managers.
- Prepare and submit attendance inputs within defined timelines.
- Coordinate leave, deductions, reimbursements and other payroll inputs.
- Assist in resolving employee salary and payroll-related queries.
- Coordinate with the payroll team for necessary corrections and updates.
- Employee Relations
- Handle routine employee queries and coordinate timely resolution.
- Maintain professional communication with employees.
- Assist employees with HR-related processes and requirements.
- Escalate sensitive or unresolved employee matters to the HR Manager/HR Head.
- Support employee engagement activities and HR initiatives.
- Maintain confidentiality of employee information.
- Exit & Full & Final Settlement
- Coordinate employee resignation and exit formalities.
- Maintain resignation and last-working-day records.
- Coordinate exit clearance and company asset recovery.
- Collect necessary exit documents and approvals.
- Coordinate Full & Final Settlement process with the concerned teams.
- Coordinate issuance of relieving and experience letters as per company process.
- Assist in conducting exit interviews wherever required.
- Key Performance Areas (KPAs)
- Timely completion of HR operational activities.
- Recruitment coordination and joining TAT.
- Accuracy of employee records and HR documentation.
- Timely attendance and payroll inputs.
- Timely completion of onboarding and exit formalities.
- Employee query resolution and coordination.
- Overall support to HR Manager/HR Head.
Qualifications
- Qualification: MBA/PGDM in HR / MHRM / equivalent qualification preferred.
- Experience: 2–3 years of relevant HR experience.
- Preferred Experience: Healthcare, hospital, clinic or multi-location organization experience will be an advantage.
Required Skills
- Positive communication and interpersonal skills.
- Strong coordination and follow-up skills.
- Good knowledge of MS Excel and MS Office.
- Basic understanding of HR operations and employee lifecycle.
- Good documentation and record-management skills.
- Ability to handle employee queries professionally.
- Good organizational and time-management skills.
- Ability to maintain confidentiality.
- Positive attitude and willingness to learn.
Preferred Skills
- Healthcare, hospital, clinic or multi-location organization experience.