1. Job Purpose To manage day-to-day HR operations, employee attendance, recruitment, onboarding, statutory compliance, employee relations, discipline, and HR documentation to ensure smooth functioning of the plant.

2. Key Responsibilities

A. Recruitment & Manpower Planning

- Coordinate with department heads for manpower requirements.
- Conduct initial screening, schedule interviews, and coordinate candidate selection.
- Manage joining formalities, document verification, and employee induction.
- Maintain manpower reports and recruitment records.

B. Attendance, Leave & Payroll

- Monitor daily attendance, absenteeism, late coming, and shift records.
- Maintain leave records and employee attendance data.
- Coordinate with the payroll team for salary processing, overtime, incentives, and deductions.
- Verify overtime (OT) sheets and ensure approval from authorized department heads.

C. Employee Records & HR Documentation

- Maintain employee personal files, appointment letters, ID cards, and other HR documents.
- Update employee master data and manpower records.
- Prepare daily, weekly, and monthly HR reports.
- Maintain records of employee joining, separation, transfers, and promotions.

D. Statutory Compliance

- Coordinate PF, ESI, and other applicable statutory compliance activities.
- Maintain relevant registers, records, and employee documentation.
- Coordinate with consultants and government authorities, as required.
- Support statutory inspections, audits, and compliance reporting.

E. Employee Relations & Discipline

- Address employee grievances and coordinate their resolution.
- Monitor compliance with company rules, policies, and code of conduct.
- Issue or coordinate disciplinary notices after approval from the authorized HR Manager.
- Maintain records of warnings, misconduct, absenteeism, and disciplinary actions.
- Ensure all hiring, termination, and other employee-related actions follow the approved HR process.

F. Training & Development

- Coordinate employee induction and joining orientation.
- Maintain training calendars, attendance sheets,



and training records.
- Coordinate awareness sessions on company policies, safety, quality, 5S, PPE, ISO 9001, IATF 16949, and ISO 14001, as applicable.
- Collect training feedback and maintain training effectiveness records.

G. Factory HR Operations

- Conduct regular shop-floor visits to monitor employee discipline and attendance.
- Coordinate with Production, Quality, Maintenance, Stores, Logistics, and Security departments.
- Support manpower allocation, shift management, and employee deployment.
- Ensure that recruitment, employee exit, and security clearance procedures are followed as per company policy.

H. Exit Formalities

- Coordinate resignation acceptance and employee exit formalities.
- Arrange exit interviews and clearance from concerned departments.
- Coordinate full and final settlement with the payroll/accounts team.
- Maintain separation records and support issuance of experience or relieving letters as authorized.

3. Qualifications & Experience

- Education: Graduate in any discipline; MBA/PGDM in HR is preferred.
- Experience: 1 To 3 years of experience in HR operations, preferably in a manufacturing company.
- Knowledge: Attendance management, payroll coordination, recruitment, PF/ESI, labour compliance, and HR documentation.
- Computer Skills: MS Excel, MS Word, email, and HRMS/attendance software.

4. Required Skills

- Good communication and interpersonal skills.
- Solid coordination and problem-solving abilities.
- Knowledge of HR policies and applicable labour laws.
- Attention to detail and accuracy in documentation.
- Ability to handle confidential employee information.
- Discipline, integrity, and time-management skills.

5. Key Performance Indicators (KPIs)

- Accuracy and timely submission of attendance and payroll inputs.
- Timely completion of recruitment and joining formalities.
- Accuracy of employee records and HR reports.
- Timely completion of applicable PF/ESI and other compliance activities.
- Timely closure of employee grievances.
- Completion and documentation of employee training.
- Compliance with company HR policies and procedures.Role & responsibilities

📌 HR Executive - Dadri
🏢 Meenakshi Polymers
📍 Dadri