- Designation: HR & Admin Executive
- Industry: Polymer Distributor Firm
- Reporting To: HR & Admin Manager / Management
- Location: Kandivali (E)
- Employment Type: Full-Time

Key Responsibilities

A. Human Resources (HR)

- Maintain employee personal files, attendance records, leave records, and HR documentation.
- Coordinate recruitment activities, including job postings, interview scheduling, candidate follow-ups, and onboarding.
- Prepare offer letters, appointment letters, confirmation letters, experience letters, and other HR-related documents.
- Monitor employee attendance, leave, late arrivals, and working hours.
- Coordinate monthly payroll inputs, including attendance, leave, new joiners, exits, and salary revisions, with the Accounts/Payroll team.
- Assist in employee joining formalities, induction, probation reviews, confirmation, and exit formalities.
- Maintain employee master data and ensure timely updating of HR records.
- Coordinate employee engagement activities, birthday celebrations, training programs, and internal communications.
- Support the implementation of HR policies, procedures, and employee-related processes.
- Assist in statutory compliance documentation relating to PF, ESIC, Professional Tax, and other applicable labour laws.

B. Administration

- Manage daily office administration and ensure smooth functioning of office facilities.
- Coordinate housekeeping, pantry, security, office maintenance, and other facility-related services.
- Maintain office supplies, stationery, and inventory records.
- Coordinate travel arrangements, hotel bookings, transportation, and other business-related requirements.




- Manage vendor coordination, quotations, purchase requests, service agreements, and administrative bills.
- Monitor office assets, equipment, and maintenance schedules.
- Coordinate employee ID cards, access cards, office keys, and visitor management.
- Arrange meetings, internal events, and office-related activities.
- Maintain administrative records, bills, invoices, and supporting documents.
- Ensure compliance with office safety, security, and housekeeping standards.

C. Coordination & Reporting

- Coordinate with Management, Accounts, Sales, Warehouse, Logistics, and other departments for HR and administrative requirements.
- Prepare periodic reports on employee attendance, headcount, recruitment, leave, and administrative expenses.
- Follow up on pending tasks and ensure timely completion of assigned activities.
- Maintain confidentiality of employee information and company records.
- Perform other HR and administrative duties as assigned by Management.

D. Director Support & Coordination

- Provide administrative and coordination support to the Director in day-to-day business activities.
- Manage the Director’s calendar, schedule meetings, and coordinate appointments.
- Arrange business travel, hotel bookings, transportation,



and meeting logistics as required.
- Prepare, organize, and maintain documents, reports, presentations, and correspondence as directed by the Director.
- Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the Director.
- Follow up on tasks, instructions, and action points assigned by the Director and ensure timely completion.
- Handle confidential documents and business information with discretion.
- Assist the Director with other official and administrative requirements as and when required.

4. Qualifications & Experience

- Education: Graduate in any discipline; MBA/PGDM in HR or a relevant qualification will be an advantage.
- Experience: 2–4 years of experience in HR and Administration, preferably in a trading, distribution, manufacturing, or logistics organization.
- Working knowledge of MS Excel, MS Word, email, and HR documentation.
- Familiarity with attendance management, payroll coordination, recruitment, and basic labour law compliance.

5. Required Skills & Competencies

- Good communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Attention to detail and accuracy in documentation.
- Proficiency in MS Office, especially Excel.
- Ability to handle multiple tasks and meet deadlines.
- Qualified attitude, confidentiality, and problem-solving skills.
- Vendor management and employee-handling skills.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 HR & Admin Executive (Kandivali East)
🏢 Albis Sukhesh India
📍 Kandivali East