Company: Crossgen Technologies Pvt. Ltd.

​Department: Tendering & Bid Management​

Job Location: Trivandrum or Kochi or Bangalore​

Employment Type: Full-Time​Experience: 2–5 Years (Preferred)​

Industry: IT Infrastructure, Cybersecurity, Networking, Data Centre & ELV Solutions

1. Job Summary

Crossgen Technologies Pvt. Ltd. is looking for a detail-oriented and experienced GeM Tender Executive / Tender&BidManagementSpecialist; to manage the complete tendering and bidding process for government and public sector IT projects. The candidate must be capable of thoroughly reviewing tender documents, understanding technical and commercial requirements, preparing compliance statements, coordinating with OEMs and distributors, obtaining quotations, and submitting bids through the Government e-Marketplace (GeM) portal and other government e-procurement platforms.

The ideal candidate should have a strong understanding of IT infrastructure products and solutions, including servers, storage, networking, virtualization, cybersecurity, data centre infrastructure, and ELV systems. The candidate must be able to read and interpret lengthy tender documents independently, identify every mandatory requirement, and ensure that bids are submitted accurately and within the stipulated deadlines.

2. Key Responsibilities A.

Tender

Identification and Analysis ∙Identify relevant IT tenders on GeM, Central Public Procurement Portal (CPPP), government e-procurement portals, and other tendering platforms. ∙Download and thoroughly review complete tender documents, including the RFP, technical specifications, scope of work, BOQ, eligibility criteria, and terms and conditions. ∙Analyse tender requirements in detail and prepare a comprehensive tender summary. ∙Identify mandatory eligibility criteria, including turnover, past experience, OEM authorization, certifications, EMD, performance security, and other qualifying conditions. ∙Identify technical specifications, compliance requirements, deviations, exclusions, and special conditions before deciding whether to participate. ∙Prepare a tender checklist covering all documents and actions required for successful bid submission. ∙Highlight restrictive clauses, single-OEM-specific specifications, ambiguous requirements, and potential disqualification risks to management.

B.

Technical

Compliance and Documentation ∙Prepare detailed technical compliance statements against every specification mentioned in the tender. ∙Map the tender requirements against the proposed products, models, configurations, and OEM datasheets. ∙Ensure that every technical specification is addressed with supporting documentary evidence. ∙Obtain and verify OEM datasheets, product brochures, technical declarations, certifications, and compliance documents. ∙Coordinate with the technical and presales teams to validate product configurations and technical compliance. ∙Identify deviations and non-compliant items and escalate them before submission. ∙Prepare clause-by-clause compliance matrices and technical deviation statements wherever applicable. ∙Ensure that the proposed solution meets the tender’s technical, functional, interoperability, support, and warranty requirements. ∙Coordinate the preparation of technical proposals, solution descriptions, scope of supply, and BOQs.

C. GeM Online Bid Submission ∙Independently manage the complete online bidding process through the GeM portal. ∙Review bid requirements, including technical specifications, seller eligibility, OEM authorization, buyer-specific conditions, and required attachments. ∙Upload all mandatory documents accurately and within the stipulated timelines. ∙Prepare and submit technical bids, commercial bids, financial quotations, and BOQs as applicable.



∙Participate in reverse auctions (RA) and coordinate with management regarding pricing and bidding strategy. ∙Verify bid submission status and retain acknowledgements and submission records. ∙Track bid opening dates, technical evaluation results, reverse auctions, financial evaluation, and award status. ∙Ensure that all submissions are completed before the deadline and that no mandatory document is overlooked.

D.

Commercial

Evaluation and Pricing ∙Obtain quotations from OEMs, authorized distributors, and channel partners. ∙Coordinate with OEMs for special bid pricing, project registration, authorization letters, and technical support. ∙Prepare cost sheets covering product costs, licensing, warranty, support, freight, installation, commissioning, and other applicable expenses. ∙Calculate GST, other applicable taxes, margins, and total landed costs. ∙Prepare commercial comparison sheets and identify the most competitive compliant solution. ∙Coordinate with management for final pricing approvals before bid submission. ∙Review GeM bid pricing requirements, including applicable tax treatment and reverse auction conditions. ∙Ensure commercial quotations are consistent with the BOQ and the technical solution offered.

E. OEM and Distributor Coordination ∙Coordinate with OEMs such as HPE, Dell, Cisco, Microsoft, Fortinet, Palo Alto Networks, Sophos, Nutanix, VMware, and other relevant technology vendors. ∙Obtain OEM authorization certificates, manufacturer authorization forms, compliance declarations, warranty commitments, and support letters. ∙Follow up with OEM and distributor teams for quotations, project-specific discounts, product availability, and delivery timelines. ∙Maintain an organized repository of OEM documents, product datasheets, price lists, and authorization letters.

F. Bid Lifecycle and Post-Bid Activities ∙Maintain a tender tracker covering identified opportunities, submission deadlines, bid status, technical evaluation, reverse auctions, and final outcomes. ∙Respond to technical clarification requests and additional document requirements from buyers. ∙Coordinate with internal technical, sales, finance, and management teams for bid-related activities. ∙Assist in preparing pre-bid queries and requests for clarification. ∙Support the preparation of representations or complaints concerning restrictive or ambiguous tender conditions, subject to management approval. ∙Track purchase orders, GeM contract awards, performance security requirements, and other post-award documentation. ∙Maintain complete records of submitted bids, supporting documents, quotations, and approvals.

3.

Technical

Knowledge and Product Understanding The candidate should have working knowledge of government IT procurement and the ability to understand technical specifications relating to the following categories: ∙Enterprise servers and workstations. ∙Storage systems, SAN, NAS, and backup solutions. ∙Enterprise networking, switches, routers, wireless LAN, and SD-WAN. ∙Cybersecurity solutions, including firewalls, endpoint security, SIEM, SOC, and vulnerability management. ∙Virtualization and hyperconverged infrastructure. ∙Data centre infrastructure and high-performance computing (HPC). ∙GPU servers and AI infrastructure. ∙Operating systems, virtualization software, and enterprise software licensing. ∙ELV systems, CCTV, access control,



structured cabling, and related infrastructure. ∙Warranty, AMC, ATS, installation, commissioning, and technical support requirements. The candidate is not expected to independently architect every technical solution. However, they must be capable of understanding technical specifications, identifying compliance gaps, and coordinating with the technical team to prepare an accurate and compliant bid.

4. Essential Skills and Competencies ∙Strong ability to read and analyse lengthy tender documents and RFPs. ∙Excellent attention to detail and document verification skills. ∙Practical experience with GeM online bidding and government procurement procedures. ∙Ability to prepare clause-by-clause technical compliance matrices. ∙Good knowledge of Microsoft Excel, Word, and PDF documentation tools. ∙Ability to prepare BOQs, pricing sheets, checklists, and tender summaries. ∙Positive written and verbal communication skills. ∙Strong coordination and follow-up skills with OEMs, distributors, and internal teams. ∙Ability to manage multiple tenders simultaneously and meet strict deadlines. ∙Understanding of commercial calculations, GST, bid pricing, and margins. ∙Ability to identify disqualification risks and escalate issues before bid submission.

5. Educational Qualifications ∙Bachelor’s degree or diploma in Engineering, Computer Science, Information Technology, Electronics, Commerce, Business Administration, or a related discipline. ∙Relevant tendering, procurement, or GeM certifications will be an advantage.

6.

Experience Requirements Preferred experience: 2–5 years in government tendering, GeM bidding, IT procurement, or tender and bid management. Candidates with demonstrated experience in the following areas will receive preference: ∙Handling GeM bids independently from tender analysis through final submission. ∙Preparing technical compliance statements for IT hardware and software. ∙Working with government departments, PSUs, educational institutions, healthcare organizations, and research institutions. ∙Handling high-value IT infrastructure, networking, cybersecurity, server, storage, or data centre tenders. ∙Coordinating with OEMs and distributors for competitive project pricing and bid documentation.

7.

Key Performance

Indicators (KPIs) Performance will be evaluated based on: 1.Accuracy and completeness of technical compliance documentation. 2.Timely submission of bids without missing mandatory requirements. 3.Number of relevant tenders identified and successfully processed. 4.Reduction in bid rejections due to documentation or compliance errors. 5.Effectiveness in obtaining competitive OEM quotations. 6.Quality of tender analysis and identification of eligibility risks. 7.Accuracy of commercial calculations and pricing documentation. 8.Timely maintenance of tender trackers and bid records. 9.Coordination with technical, sales, finance, and OEM teams. 10.Contribution to the company’s government business pipeline and successful tender participation.

8.

Ideal Candidate

Profile We are looking for a proactive professional who can take ownership of the complete tendering process rather than merely uploading documents. The candidate must be capable of independently reviewing a 100–500-page tender, identifying all technical and commercial requirements, preparing a detailed compliance checklist, coordinating with the technical team and OEMs, and ensuring that the final bid is accurate, complete, commercially viable, and submitted on time.

Experience in IT infrastructure and cybersecurity tendering will be a significant advantage.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits

- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 GeM Executive (Thiruvananthapuram)
🏢 Crossgen Technologies Private
📍 Thiruvananthapuram