Job Title: GeM Executive

Job Summary

We are looking for a detail-oriented and proactive GeM Executive to manage end-to-end operations on the Government e-Marketplace (GeM) portal. The candidate will be responsible for vendor registration, product catalogue management, bid and tender processing, reverse auctions, order execution, documentation, and payment follow-ups with government departments.

Key Responsibilities

- Manage vendor registration, profile updates, and account maintenance on the GeM portal.

- Create, upload, and maintain product/service catalogues, including specifications, pricing, and supporting documents.

- Identify and monitor relevant GeM bids, tenders, reverse auctions, and government procurement opportunities.

- Prepare, review, and submit bids, quotations, and tender documents within specified deadlines.

- Ensure compliance with GeM guidelines, government procurement policies, and tender requirements.

- Coordinate with internal departments for pricing, technical specifications, approvals, and required documentation.

- Handle purchase orders, order acceptance, delivery schedules, invoicing, and payment follow-ups.

- Coordinate with logistics, accounts, and operations teams to ensure timely order fulfilment.

- Respond to government buyers' queries and resolve order-related and documentation issues.

- Maintain records of bids, tenders, purchase orders, invoices, payments, and related documents.

- Prepare periodic MIS reports on bid status, order execution, and payment realization.

- Stay updated on GeM portal procedures, policies,



and government procurement guidelines.

Required Skills and Qualifications

- Graduate in any discipline; Commerce, Business Administration, or a related field is preferred.

- Min 2 Year to 4 years of relevant experience in GeM portal operations, government tendering, or e-procurement.

- Practical knowledge of GeM vendor registration, catalogue management, bid submission, and order processing.

- Familiarity with tender documentation, compliance requirements, and government procurement procedures.

- Proficiency in MS Excel, MS Word, email communication, and documentation management.

- Solid coordination, communication, organizational, and time-management skills.

- Ability to manage multiple bids, documentation requirements, and deadlines accurately.

Preferred Skills

- Hands-on experience with GeM bids, reverse auctions, and government purchase orders.

- Knowledge of EMD, bid security, performance security, and other tender-related requirements, where applicable.

- Experience in invoice submission, order fulfilment, and payment follow-ups with government departments.

- Familiarity with product specifications, OEM authorization, and applicable certifications.

Key Performance Indicators (KPIs)

- Timely and accurate submission of bids and tenders.

- Identification and submission of relevant procurement opportunities.

- Accuracy and completeness of product listings and tender documentation.

- Successful order conversion and execution.

- Timely delivery, invoicing, and payment follow-ups.

- Compliance with GeM requirements and tender deadlines.

📌 GeM Executive (Amethi)
🏢 Indo Russian Rifles
📍 Amethi