Front Desk Officer cum Admin Assistant

Job Title

Front Desk Officer cum Admin Assistant

Location

Dabolim

Department

Administration

Reports To

Admin Manager

Front Desk Officer cum Admin Assistant

Job Title

Front Desk Officer cum Admin Assistant

Location

Dabolim

Department

Administration

Reports To

Admin Manager

Working Days

Mon-Sat

Working Hours

8:30 AM to 5:00 PM

Website:

Job Summary

As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for the school. Your primary responsibility will be to manage front desk operations and provide comprehensive administrative support across the school. You will ensure a welcoming environment for parents, students, and visitors while maintaining smooth coordination of daily administrative activities.

Multitasking and strong communication skills are essential for this position. Ultimately, your role is to ensure that all front desk and administrative functions are handled efficiently and to the highest quality standards.

Front Office Management

· Greet and welcome parents, visitors, and guests as soon as they arrive.

· Direct visitors to the appropriate person or department.

· Answer, screen, and forward incoming phone calls promptly and professionally.

· Ensure the reception area is tidy, organized, and well-stocked with stationery, forms, and brochures.

· Provide basic and accurate information in person, via phone, or email.

· Maintain the visitor logbook and ensure security procedures are followed at all times.

· Receive, sort, and distribute daily mail, courier, and deliveries.

Administrative Support

· Order and maintain inventory of office supplies and stationery.

· Arrange internal and external transportation for school events, trips, and guests.

· Handle staff, student, and parent ID/access card printing.

· Assist in filing, photocopying, scanning, and other clerical duties.

· Prepare and maintain administrative reports, including stationery stock, maintenance calls, and transport usage.

· Support HR-related administrative tasks such as collecting resumes, assisting with job application forms, and onboarding documentation.

Parent & Student Coordination

· Handle parent inquiries related to admissions, school events, and general information.

· Maintain parent and visitor interaction logs for recordkeeping and follow-ups.

· Assist in organizing parent meetings, orientations, open houses, and school events.

· Coordinate with the academic and admin teams for student documentation, ID cards, and certificates.

Operations & Facility Coordination





· Liaise with vendors, maintenance staff, and transport providers for day-to-day requirements.

· Ensure compliance with safety, hygiene, and security standards at the reception area.

· Maintain records related to gate passes, courier dispatch, and vendor visits.

· Coordinate meeting room bookings and ensure cleanliness and readiness before each use.

Communication & Coordination

· Draft and circulate notices, circulars, and communications as directed by management.

· Maintain updated contact lists of staff, vendors, and emergency services.

· Support senior management in scheduling meetings and appointments when required.

· Perform any other ad-hoc tasks assigned by the line manager or school leadership team.

Qualifications & Skills

· Graduate / Postgraduate in any discipline.

· Prior experience in a similar front office or administrative role preferred; experience in an educational institution is an added advantage.

· Excellent verbal and written communication skills.

· Strong organizational, coordination, and multitasking abilities.

· Proficient in MS Office (Word, Excel, Outlook) and basic record management.

· Professional appearance, positive attitude, and approachable personality.

Website:

Job Summary

As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for the school. Your primary responsibility will be to manage front desk operations and provide comprehensive administrative support across the school. You will ensure a welcoming environment for parents, students, and visitors while maintaining smooth coordination of daily administrative activities.

Multitasking and solid communication skills are essential for this position. Ultimately, your role is to ensure that all front desk and administrative functions are handled efficiently and to the highest quality standards.

Front Office Management

· Greet and welcome parents, visitors, and guests as soon as they arrive.

· Direct visitors to the appropriate person or department.

· Answer, screen, and forward incoming phone calls promptly and professionally.

· Ensure the reception area is tidy, organized, and well-stocked with stationery, forms, and brochures.





· Provide basic and accurate information in person, via phone, or email.

· Maintain the visitor logbook and ensure security procedures are followed at all times.

· Receive, sort, and distribute daily mail, courier, and deliveries.

Administrative Support

· Order and maintain inventory of office supplies and stationery.

· Arrange internal and external transportation for school events, trips, and guests.

· Handle staff, student, and parent ID/access card printing.

· Assist in filing, photocopying, scanning, and other clerical duties.

· Prepare and maintain administrative reports, including stationery stock, maintenance calls, and transport usage.

· Support HR-related administrative tasks such as collecting resumes, assisting with job application forms, and onboarding documentation.

Parent & Student Coordination

· Handle parent inquiries related to admissions, school events, and general information.

· Maintain parent and visitor interaction logs for recordkeeping and follow-ups.

· Assist in organizing parent meetings, orientations, open houses, and school events.

· Coordinate with the academic and admin teams for student documentation, ID cards, and certificates.

Operations & Facility Coordination

· Liaise with vendors, maintenance staff, and transport providers for day-to-day requirements.

· Ensure compliance with safety, hygiene, and security standards at the reception area.

· Maintain records related to gate passes, courier dispatch, and vendor visits.

· Coordinate meeting room bookings and ensure cleanliness and readiness before each use.

Communication & Coordination

· Draft and circulate notices, circulars, and communications as directed by management.

· Maintain updated contact lists of staff, vendors, and emergency services.

· Support senior management in scheduling meetings and appointments when required.

· Perform any other ad-hoc tasks assigned by the line manager or school leadership team.

Qualifications & Skills

· Graduate / Postgraduate in any discipline.

· Prior experience in a similar front office or administrative role preferred; experience in an educational institution is an added advantage.

· Excellent verbal and written communication skills.

· Strong organizational, coordination, and multitasking abilities.

· Proficient in MS Office (Word, Excel, Outlook) and basic record management.

· Professional appearance, positive attitude, and approachable personality.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Front Desk Officer cum Admin Assistant (Dabolim)
🏢 BeyondSkool
📍 Dabolim