- Coordination
- Assist in project planning, scheduling, and tracking progress against timelines.
- Coordinate with cross-functional teams to ensure smooth project execution.
- Monitor project milestones and escalate risks or delays appropriately.
2.
Material Procurement
Planning
- Prepare and manage material requirement plans based on project timelines.
- Liaise with procurement and stores teams to ensure availability of required materials.
- Track inventory levels and align procurement schedules to avoid shortages or excess stock.
3.
Vendor
Management &
- Follow-Up
- Coordinate with vendors and suppliers for timely delivery of materials.
- Follow up regularly on purchase orders, dispatch schedules, and pending deliveries.
- Resolve issues related to delays, quality concerns, or supply shortages in coordination with procurement teams.
4.
Production
Scheduling
- Develop and maintain production schedules in alignment with project requirements.
- Coordinate with the production shop to ensure adherence to schedules.
- Monitor progress on the shop floor and adjust plans based on real-time updates.
5. Internal &
- External Coordination
- Act as a key interface between project teams, production, procurement, and customers.
- Maintain transparent communication with customers regarding project status and delivery timelines.
- Ensure alignment of internal operations with customer expectations and contractual requirements.
6.
Documentation &
- Reporting
- Maintain project documentation including schedules, reports, and status updates.
- Prepare periodic project progress reports for management.
- Track key performance indicators (KPIs) such as on-time delivery, material availability, and production efficiency.
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Required Qualifications &
- Skills
Education
- Bachelor’s degree in Engineering, Operations Management, or a related field
Experience
- 2–5 years of experience in project coordination, production planning, or supply chain management
Key Skills
- Strong understanding of production planning and material requirement planning (MRP)
- Excellent coordination and follow-up skills
- Effective communication and stakeholder management
- Proficiency in MS Excel and ERP systems (e.g., SAP, Oracle, etc.)
- Problem-solving mindset and attention to detail
- Ability to work under tight deadlines and manage multiple tasks
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Preferred
Attributes
- Exposure to manufacturing or industrial project environments
- Familiarity with vendor management and supply chain processes
- Basic knowledge of project management tools and methodologies
Key Performance Indicators (KPIs)
- Timely availability of materials
- Adherence to production schedules
- On-time project delivery
- Vendor performance and lead time adherence
- Customer satisfaction levels
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Reporting
Structure
- Reports to: Project Manager / Operations Manager