Job Title: Executive – HR & Admin

Experience: 4–6 Years

Location: Gummidipoondi, Tamil Nadu

Department: Human Resources & Administration

Employment Type: Full time

Job Summary

We are looking for a responsible and detail-oriented HR & Admin Executive with 4–6 years of experience in HR operations, payroll management, statutory compliance, and general administration. The candidate must have hands-on experience in PF and ESI calculations, payroll processing, attendance management, labour law compliance, employee relations, and administration activities.

Experience in a manufacturing or industrial environment is preferred. The candidate should be capable of independently managing day-to-day HR and administrative operations while ensuring statutory compliance and smooth workforce management.

Key Responsibilities1. HR Operations & Employee Management

- Manage employee onboarding, joining formalities, induction, and exit procedures.
- Maintain employee records, personal files, attendance, leave records, and HR documentation.
- Handle appointment letters, confirmation letters, warning letters, experience letters, and other HR-related documents.
- Monitor employee attendance, absenteeism, shift schedules, and overtime.
- Handle employee queries, grievances, disciplinary matters, and employee engagement activities.
- Coordinate with department heads for manpower planning and workforce requirements.

1. Payroll & Statutory Compliance

- Process monthly payroll, including salary calculations, overtime, incentives, leave deductions, and full-and-final settlements.
- Perform accurate PF and ESI calculations, including applicable employee and employer contributions.
- Handle PF and ESI registrations, monthly challans, returns, and online portal activities.
- Ensure timely compliance with applicable labour laws and statutory requirements, including Professional Tax and Labour Welfare Fund, wherever applicable.
- Maintain statutory registers, employee records, and documentation for audits and inspections.




- Coordinate with consultants, auditors, finance, and accounts teams for payroll reconciliation and statutory payments.
- Stay updated on applicable changes in labour laws and statutory regulations.

1. Recruitment & Manpower Planning

- Coordinate end-to-end recruitment, including sourcing, screening, interview scheduling, and onboarding.
- Support recruitment for shop-floor, blue-collar, contract, and staff-level positions.
- Coordinate with manpower agencies and monitor workforce availability.
- Maintain recruitment trackers and manpower reports.

1. Administration & Facility Management

- Manage day-to-day office and factory administration activities.
- Coordinate housekeeping, security, canteen, transport, and other facility-related services, as applicable.
- Monitor office and administrative supplies, vendor coordination, and maintenance requirements.
- Maintain administrative records, bills, invoices, and vendor documentation.
- Coordinate employee welfare facilities and ensure a safe, clean, and organised workplace.
- Assist in implementing company policies, administrative procedures, and workplace discipline.
- Support visitor management, asset records, and general office coordination.

1. Contract Labour & Factory Coordination

- Coordinate with contractors and manpower agencies regarding attendance, wage records, and workforce deployment.
- Verify applicable statutory compliance documents submitted by contractors.
- Maintain relevant records for contract labour and support labour inspections and audits.




- Coordinate with production and department heads to address manpower and employee-related issues.

1. HR MIS & Reporting

- Prepare monthly reports on headcount, attendance, payroll, overtime, attrition, and manpower costs.
- Maintain HR and administration trackers, employee databases, and statutory records.
- Prepare reports for management reviews, audits, and compliance requirements.

Required Qualifications & Skills
- Bachelor's degree in HR, Business Administration, Commerce, or a related field.
- 4–6 years of experience in HR, administration, payroll, and statutory compliance.
- Strong practical knowledge of PF and ESI calculations and statutory procedures.
- Good understanding of applicable labour laws and factory-related compliance requirements.
- Proficiency in MS Excel, including formulas, VLOOKUP/XLOOKUP, Pivot Tables, and reporting.
- Experience with payroll software, HRMS, attendance systems, and EPFO/ESIC portals.
- Good communication, coordination, negotiation, and problem-solving skills.
- Strong organisational skills, attention to detail, integrity, and confidentiality.
- Ability to manage multiple responsibilities independently and meet deadlines.

Preferred Experience
- Experience in a manufacturing, engineering, or industrial organisation.
- Knowledge of Tamil Nadu-specific labour compliance requirements.
- Experience handling contract labour, shop-floor workforce, shifts, and overtime.
- Experience managing factory administration, facilities, security, housekeeping, and vendor coordination.

Key Performance Indicators (KPIs)
- Accuracy and timeliness of monthly payroll processing.
- Timely PF, ESI, and other applicable statutory payments and filings.
- Accuracy of attendance, leave, and employee records.
- Timely fulfilment of manpower requirements.
- Effective management of administration and employee welfare activities.
- Compliance readiness for audits and labour inspections

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive – HR & Admin (Gummidipoondi)
🏢 Sree Sumangala Metals u0026 Industries
📍 Gummidipoondi