Key Responsibilities

- Executive Support & Time Management: Manage and optimize the MD’s daily calendar, prioritize incoming requests, schedule appointments, and maintain smooth day-to-day workflow.
- Meeting Preparation & Follow-up: Coordinate internal and external meetings, prepare agendas/briefing materials, take exact meeting minutes, and track action items through to completion.
- Cross-Functional Coordination: Act as a central point of contact between the MD and department heads to track project deadlines, status updates, and strategic initiatives.
- Stakeholder & Client Relations: Represent the MD professionally in written and verbal communications with clients, vendors, board members, and senior leadership.
- Travel & Logistics: Organize end-to-end domestic and international business travel, including flights, accommodation, visa documentation, and detailed itineraries.
- Documentation & Presentations: Draft high-level correspondence, format reports, create executive presentations (PowerPoint/Google Slides), and manage digital filing systems.
- Discretion & Confidentiality: Maintain strict confidentiality and handle sensitive corporate, financial, and personal information with utmost integrity

Candidate Qualifications & Skills

- Experience:



4-5 years of proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar business support role.
- Software Proficiency: Strong proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Communication: Exceptional written and verbal communication skills with a polished, professional demeanor.
- Organization: Outstanding organizational skills, sharp attention to detail, and a proven ability to multitask in a fast-paced environment.
- Problem-Solving & Initiative: A forward-thinking, proactive mindset with the ability to anticipate needs and resolve bottlenecks independently.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Pay: Up to ₹35,000.00 per month

Benefits

- Food provided
- Provident Fund

Ability to commute/relocate:
- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Experience:
- executive assistant: 4 years (Preferred)

Language:
- English (Preferred)

Work Location: In person

📌 Executive Assistant to MD (Kolkata)
🏢 KVARYS International Private Limited (Yes Sir Services)
📍 Kolkata