Job Summary

We are looking for a well-organised, proactive, and professional Executive Assistant to provide administrative and operational support to senior management. The candidate will manage schedules, coordinate meetings, handle correspondence, prepare reports, maintain confidential records, and ensure the smooth execution of day-to-day executive activities.

Key Responsibilities

- Manage the executive’s calendar, appointments, meetings, and travel arrangements.

- Coordinate internal and external meetings, including preparing agendas and recording minutes.

- Handle emails, phone calls, correspondence, and official communication.

- Prepare presentations, reports, spreadsheets, and other business documents.

- Maintain confidential files, records, and important documents.

- Coordinate with departments, clients, vendors, and other stakeholders.

- Track follow-up actions, deadlines, and pending tasks to ensure timely completion.

- Assist with travel bookings, accommodation, and expense management.

- Support management with daily administrative and operational requirements.

- Organise meetings, appointments, and business events.

- Handle sensitive information with discretion and confidentiality.

- Monitor office supplies and coordinate with administrative staff when required.

- Perform additional responsibilities assigned by senior management.

Required Qualifications and Skills





- Graduate in any discipline; a degree in Business Administration or Management is preferred.

- 1–3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.

- Excellent verbal and written communication skills.

- Proficiency in MS Office, particularly Excel, Word, and PowerPoint.

- Strong organisational, multitasking, and time-management abilities.

- Good coordination, problem-solving, and decision-making skills.

- Ability to prioritise tasks and meet deadlines.

- Professional behaviour and attention to detail.

- Ability to handle confidential information responsibly.

Preferred Candidate Profile

- Experience supporting directors, CEOs, managers, or senior executives.

- Presentable, dependable, and detail-oriented.

- Able to work independently and manage changing priorities.

- Strong follow-up and stakeholder-management skills.

- Flexible and proactive in handling administrative responsibilities.

Key Skills

- Calendar and Schedule Management

- Meeting Coordination

- Email and Correspondence Management

- MS Office and Reporting

- Communication Skills

- Organisational Skills

- Time Management

- Problem-Solving

- Confidentiality and Professionalism

- Team Collaboration

Pay: ₹22,000.00 - ₹30,000.00 per month

Advantages

- Provident Fund

Work Location: In person

📌 Executive Assistant (Nashik)
🏢 QTONET PRIVATE
📍 Nashik