Role & responsibilities

- Manage leadership calendars, meetings, appointments, and daily priorities.

- Coordinate domestic and international travel, accommodation, and detailed itineraries.

- Prepare meeting agendas, Minutes of Meeting (MoMs), and maintain action trackers.

- Follow up with internal teams and stakeholders to ensure timely closure of action items.

- Coordinate communication and meetings with clients, partners, vendors, and senior stakeholders.

- Draft professional emails, correspondence, presentations, and executive summaries.

- Prepare and maintain MIS reports, trackers, and management dashboards.

- Support leadership reviews, business meetings, and special projects.

- Handle confidential documents and sensitive business information with discretion.

- Assist with expense tracking, approvals, documentation, and administrative coordination.

- Anticipate leadership requirements, identify potential bottlenecks, and proactively resolve routine issues.

Preferred candidate profile

- Bachelor's degree in Business Administration, Management, Commerce, Communications, or a related discipline.





- 35 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.

- Prior experience supporting a CXO, Founder, Director, or senior leadership is preferred.

- Strong written and verbal communication skills in English.

- Proficiency in MS Outlook, Excel, PowerPoint, Word, or Google Workspace.

- Excellent calendar management, scheduling, documentation, and follow-up skills.

- Robust organizational, multitasking, and stakeholder management abilities.

- High level of professionalism, confidentiality, discretion, and attention to detail.

- MBA/PGDM or an equivalent management qualification is preferred but not mandatory.

- Experience in a fast-growing company, Design & Build, Real Estate, Consulting, Technology, or a project-based organization is preferred.

- Experience preparing management presentations, MIS reports, and leadership dashboards is an advantage.

- Familiarity with AI productivity tools for research, communication, presentations, and task management is preferred.

📌 Executive Assistant (Mumbai)
🏢 Flipspaces
📍 Mumbai